Administrative Support Professional

# Administrative Support ProfessionalFull-TimeBrighton, COAdministrationApply Now## DescriptionThe Administrative Support Professional is a key member of the Business Administrative team, providing high-level administrative support while helping ensure the smooth day-to-day operation of the office. This role supports multiple departments through administrative coordination, accounting support, reception coverage, and office management responsibilities. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.**WE OFFER A FULL BENEFITS PACKAGE FOR ELIGIBLE EMPLOYEES INCLUDING:*** Medical, Dental, and Vision Insurance* Life (Voluntary and Employer Paid) and Disability Insurance* 401(K) with company match beginning with your first contribution.* HSA and/or FSA, as applicable* Paid Time Off, Sick Time, and Company Paid Holidays* Employee Car Discount Program**ESSENTIAL DUTIES & RESPONSIBILITIES:*** Provide high-level administrative support by conducting research and handling information requests.* Perform clerical tasks such as preparing correspondence, scheduling meetings, and maintaining records.* Answer and direct incoming calls.* Sort inbound and outbound mail and distribute it in a timely manner.* Review credit card statements and code expenses for the Accounting Department.* Post Accounts Receivable deposits daily and assist with inter branch accounting.* Post Accounts Payable credit card entries.* File documents and maintain organized records as needed.* Order and maintain office supplies to ensure adequate inventory levels.* Balance and manage cash drawer requests.* Track and manage deposits for multiple locations.* Manage gas cards and company vehicles for multiple locations.* Coordinate corporate vehicle scheduling and maintenance.* Facilitate monthly updates for sales licenses and salesperson bonds and coordinate new license applications.* Process business card requests.* Provide back-up support to the Executive Administrator.* Assist with coordinating administrative and reception coverage to ensure efficient office operations and exceptional customer service.* Ensure reception coverage during business hours and maintain a professional first impression for visitors and callers.* Other duties as assigned by management.**WORK ENVIRONMENT & PHYSICAL ABILITIES:*** Requires frequent sitting, standing, balancing, bending, or stooping for prolonged periods of time.* Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.* Ability to communicate by providing verbal and written feedback in a professional manner.* Normal range of hearing and vision.**REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE & SKILLS:*** High school diploma or equivalent required.* Valid Driver's License and MVR in good standing.* Minimum of two years of administrative support, office management, executive administrative support, or related experience.* Ability to multitask and work successfully in a fast-paced environment.* Self-starter who requires little supervision and demonstrates strong initiative.* Strong analytical and problem-solving skills.* Proficient in using computers and multiple software applications simultaneously.* Outstanding organizational and time management skills.* Exceptional attention to detail and accuracy.* Superior verbal and written communication skills, including in-person, telephone, and electronic communication.* Professional demeanor with strong interpersonal and customer service skills.* Experience working with Google Docs and Google Sheets preferred.* Ability to successfully complete a General Abilities Assessment and pass a post-offer background check, physical, and drug screening.**JOB DETAILS:*** Type: Hourly* Shift: 8am-5pm Monday-Friday* Compensation Range: $20.00 - $25.00* Reports To: Administrative Supervisor* Closing Date: Open until filled. #J-18808-Ljbffr