Office Manager - Chief of Staff

Who we are

We're The Beck Group , the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation.

Position Summary

The Office Manager / Chief of Staff will serve as a central point of coordination for the Fort Worth office and leadership team, supporting daily office operations, front-of-house hospitality, administrative functions, leadership coordination, financial administration, meetings, events, travel, onboarding, and internal office rhythms.

This person will often be the first point of contact for clients, guests, and team members, ensuring a welcoming, organized, and professional environment. The ideal candidate is polished, proactive, service-oriented, trustworthy, detail-oriented, and comfortable managing multiple priorities in a fast-paced professional environment.

This position requires strong social skills, technical proficiency, adaptability, confidentiality, sound judgment, and a high level of ownership.

Key Responsibilities

Front of House / Client Experience

• Welcome clients, guests, vendors, and visitors with a professional and hospitable presence.
• Answer and route incoming phone calls to the appropriate team member or department.
• Greet and direct guests to the appropriate person, meeting room, or office location.
• Provide clear arrival or parking instructions to guests as needed.
• Manage conference room schedules and help ensure meeting spaces are prepared and ready.
• Maintain a clean, organized, and professional front desk and reception area.
• Receive and distribute incoming mail and packages promptly.
• Serve as a positive and professional representative of Beck's Fort Worth office.

Office Operations

• Support day-to-day operations within the Fort Worth office, region, and leadership team.
• Maintain the overall cleanliness, organization, and readiness of shared office areas, including the kitchen, conference rooms, reception area, work areas, and supply areas.
• Purchase, stock, and organize office supplies, refreshments, kitchen items, equipment, and meeting materials.
• Keep mugs, cups, plates, utensils, and other kitchen supplies clean, stocked, and organized.
• Ensure coffee, tea, water, and refreshments are prepared and available for guests and employees throughout the day.
• Assist with lifting, moving, and setting up items up to 50 pounds when needed.
• Maintain timely and consistent attendance to support daily office needs.

Meeting, Event, and Hospitality Support

• Set up and break down breakfast, lunch, refreshments, and meeting service areas for client meetings, guest visits, internal meetings, interviews, and office events.
• Book and manage meeting rooms through Outlook.
• Coordinate schedules, lunches, meetings, catering, room setup, and meeting preparation as needed.
• Help plan and coordinate regional events, employee gatherings, client visits, and office functions.
• Help ensure meetings and events reflect a high level of professionalism, hospitality, and attention to detail.

Leadership / Chief of Staff Support

• Provide administrative and coordination support to the Fort Worth office leadership team.
• Help organize calendars, meetings, follow-ups, office communications, priority tasks, and leadership needs.
• Support internal office rhythms, including leadership meetings, staff meetings, client visits, regional events, and special initiatives.
• Anticipate needs, identify gaps, resolve issues, and help keep the office and leadership team organized, prepared, and focused.
• Coordinate travel for regional leaders, employees, and guests as needed.
• Serve as a trusted, professional point of coordination between leadership, employees, clients, vendors, guests, and corporate support teams.
• Handle confidential information with discretion, professionalism, and integrity.

Financial and Administrative Support

• Support regional leadership with financial management, reporting, and administrative tracking related to the Fort Worth office.
• Review and process invoices for payment and coordinate with Accounts Payable as needed.
• Process expenses using Beck's corporate expense management system, including Chrome River.
• Assist with basic reporting, tracking, documentation, and administrative follow-up.
• Maintain organized records, files, documentation, and office-related administrative processes.
• Support coordination with accounting, finance, HR, IT, and other corporate teams as needed.

HR, Interview, and Onboarding Support

• Partner with HR to support interviews, candidate visits, and onboarding of new hires.
• Help prepare workspaces, materials, meeting schedules, and first-day experiences for new employees.
• Assist with internal communication, employee support needs, and general office integration.
• Help reinforce a welcoming, professional, and team-oriented office culture.

Qualifications

• High school diploma or GED required.
• Associate degree preferred.
• 5+ years of administrative, office management, executive administration, hospitality, or customer service experience preferred.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication skills.
• Professional, friendly, positive, and service-oriented demeanor.
• Forward-thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service.
• Highly organized, detail-oriented, self-motivated team player with the ability to prioritize workload.
• Ability to remain calm, composed, and effective in a fast-paced environment.
• Proficiency with Microsoft Outlook, Word, Excel, and general office software.
• Experience with accounting systems, invoice processing, or expense management tools preferred.
• Experience with Chrome River or similar expense management systems is a plus.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to lift and carry up to 50 pounds when required.
• High attention to detail and pride in creating a well-run, welcoming, and professional office environment.

Physical Demands

This role frequently requires sitting, standing, walking, and moving throughout the office. The position regularly operates a computer, phone, printer, and other office productivity equipment. The role frequently requires lifting and moving up to 10 pounds and occasionally lifting and moving up to 50 pounds.

The position requires regular communication with project teams, operations teams, Beck employees, clients, guests, vendors, and external partners. Timely and consistent attendance is essential to support the daily needs of the office.

Ideal Candidate Profile

This role is best suited for someone who enjoys taking ownership, supporting people, creating order, and making an office feel highly professional, welcoming, and well-managed.

The right person will be equally comfortable greeting an important client, preparing a conference room, coordinating lunch, processing an invoice, arranging travel, supporting an interview, organizing supplies, solving a scheduling issue, and helping the leadership team stay focused and prepared.

The ideal candidate will bring a combination of hospitality, executive administration, operational discipline, discretion, and initiative. They will be a trusted partner to the Fort Worth leadership team and a key contributor to the culture, professionalism, and daily effectiveness of the office.

Beck's Benefits

At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community.

In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members:

• 401k match and free SmartDollar program for financial wellness
• Free dedicated financial coach
• Personal health & fitness program for tracking activities & earning rewards
• Paid family leave
• Health discounts on medical premiums
• Free comprehensive health screenings
• Free health coach program for weight-loss & hypertension management
• Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood).
• Free Life Coach
• Pet insurance discount
• Organized projects and events to support our communities

Join our team and build your future with Beck.

The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.