Administrative Support / Timekeeper / Project Coordinator - Beaumont

Job Description

Job Description

Burrow Global seeks a highly motivated and organized Administrative Support / Timekeeper / Project Coordinator to support our plant services division with various administrative and staffing support functions.

This position is ideal for someone with 1-2 years of experience providing administrative support in a client-facing roles within an EPC (Engineering, Procurement, and Construction) environment. The incumbent will be responsible for managing a variety of tasks, assisting in HR-related duties, and working with all levels of staff, from executives to warehouse personnel, while ensuring smooth project execution and operations.

Key Responsibilities:

Provide administrative support to the plant services team, including document management, scheduling, and organizing meetings.

Assist with staffing needs, including coordinating staffing schedules and providing HR generalist support. Update new hire spreadsheets.

Provide Timekeeping duties for various client locations using Atlis, Track, Fieldglass for Burrow Global personnel.

Verify timesheets and expense requests for accuracy, confirming contractors are not working on the weekends. Correct project numbers, PTO and Holiday information.

Maintain and manage project and personnel related files and documentation to ensure client reporting requirements are being met accurately and on time.

Work with field personnel and IT to request help desk tickets,

Sending out monthly ISTC, background and drug screen expiration reminders.

Manage first day instruction, badge request, vehicle access, per diem allowances

Make site visits, deliveries and request visitor badges. Deliver PPE/H2S monitors to the new hires.

Order PPE and FRC equipment based on client site requirements.

Support managers and other team members in the execution of daily operations and administrative duties.

Handle purchase orders (POs), invoices, and other procurement-related administrative tasks.

Collaborate across multiple departments, including HR, project management, engineering, and plant services teams, to ensure smooth operations and communication.

Assist with developing and maintaining spreadsheets and reports.

Coordinate events, projects, and personnel, ensuring that all activities align with contract and Project Execution plans.

Serve as a lead or subject matter expert for administrative functions, supporting new hires and training efforts.

Qualifications:

High school diploma or equivalent.

Proficiency in Microsoft Excel, TEAMS and Word, with the ability to create reports, track data, and manage schedules.

Strong multitasking skills and the ability to manage multiple priorities in a fast-paced environment.

Excellent verbal and written communication skills, with the ability to interact with individuals at all levels of the organization, from executives to warehouse personnel.

A self-starter with a proactive attitude and strong organizational skills.

Client-facing experience, with the ability to interact professionally with clients and stakeholders.

Ability to pay close attention to detail and manage complex, often urgent, tasks.

Strong communication and interpersonal skills for interaction with all levels, both internally and externally.

Effective time management, planning, and organization skills.

Demonstrated ability to handle confidential and sensitive information with discretion.

Strong initiative and resourcefulness to complete assignments with minimal guidance.