Group Administrative Assistant (Rapid Prototyping Group)

MIT Lincoln Laboratory researches and develops a broad array of advanced technologies to meet critical national security needs. What sets us apart from many national R&D laboratories is our focus on building operational prototypes of the unique systems we design. The Engineering Division is at the heart of these prototypes.

The Rapid Prototyping Group (77) specializes in the rapid development of hardware and software for early program design iterations. Our primary objective is to minimize time to prototype deployment, which allows for more extensive field experiments and higher quality design revisions. Typically, the timeline for delivering advanced technology concepts is under a year. We lead and coordinate various project activities: design and fabrication of mechanical and electrical systems; payload integration for aircraft platforms; and laboratory field testing.

Position Description

The Engineering Division is seeking to fill the Group Administrative Assistant role to help with the responsibilities of the daily operation of the Rapid Prototyping Group , encompassing a wide variety of administrative support tasks. The candidate should be team oriented and possess strong communication skills. An ability to work successfully with others is essential, as is the ability to work under pressure in a fast-paced, multi-faceted office. The candidate is expected to possess a high level of professionalism in communication with senior management and other external parties, a strong level of discretion in handling private information, and excellent ability to maintain situational awareness of office and Laboratory level matters. The Group Admin, reporting to the Senior Business Manager, will support the The Rapid Protoyping Group Office Leadership within the Division Operations Team.


Tasks

Specific tasks can be grouped into four main skill sets:

Organization: The candidate will manage multiple calendars, a conference room calendar and group status board as well as coordinate internal and external visits and meetings and maintain office equipment and supply levels. The candidate will be the property coordinator for the group and serve as the point of contact for property. The candidate should possess the ability to set priorities and manage multiple concurrent tasks.

Communication: The candidate must possess effective written and oral communication and interpersonal skills, and the ability to work independently under minimal direction and to effectively monitor details.

Accuracy: The candidate will enter weekly time sheets for support, service, and subcontractors. The candidate will process shopping carts and procurements, execute credit card procurements, arrange travel and process expense reports, submit facilities and IT work orders, as well as data entry into a variety of Laboratory web-based forms, submitting release reviews, typing and editing memoranda, creating and maintaining spreadsheets, drafting and editing presentations, composing and archiving correspondence for the office.

Professionalism: The candidate should possess a high level of professionalism in communication with senior management and external parties and an effective level of discretion in handling private and classified electronic and hard copy information, as well as in escorting visitors.

This position is predominantly an onsite position during standard business hours.


Standard laboratory operating hours are between 7 AM to 7 PM. Some flexibility exits within those perameters.

Minimum Qualifications

• High School graduate with 3-5 years of relevant experience or Bachler's Degree in a relevant area.
• Proficient in MS Office Suite (Outlook, Teams, Word, Excel, PowerPoint, Access).
• Demonstrated effective written and oral communication skills, interpersonal skills, and organizational skills
• Ability to perform administrative tasks in highly collaborative environment, managing multiple assignments and prioritizing workflow with minimal supervision
• The ability to obtain and maintain a government security clearance is required

Additional desired preferences:

• Experience working with STEM field or government, SAP, Concur, Success Factors, Field Glass and Analysis for Office
• Proficient in Zoom for Government and Microsoft Teams

Hiring Range: $32.00 - $38.10 / hour

Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including-but not limited to-the scope and responsibilities of the role, the candidate's experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:

• Comprehensive health, dental, and vision plans
• MIT-funded pension
• Matching 401K
• Paid leave (including vacation, sick, parental, military, etc.)
• Tuition reimbursement and continuing education programs
• Mentorship programs
• A range of work-life balance options
• ... and much more!

Please visit our Benefits page for more information. As an employee of MIT, you can also take

advantage of other voluntary benefits, discounts and perks.

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: 43146