Deputy Clerk of Circuit Court II-(Administrative, Pre-courtroom)

Deputy Clerk of Circuit Court II (Administrative, Pre‑courtroom) The City of Chesapeake's Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling View phone number on click.appcast.io. Position Information Job Title: Deputy Clerk of Circuit Court II (Administrative, Pre‑courtroom) Job Type: Full Time Posting Type: Public Department: Circuit Court Clerk Division: Circuit Court Clerk Pay Grade: GE06 Pay Basis: Semi‑Monthly Location: Chesapeake, VA Work Schedule: 8:00 AM – 5:00 PM Monday – Friday (Compressed schedule available as an option) Position Driving Requirement: Occasional Number of Vacancies: 1 Job Description The Deputy Clerk II will start in the criminal division and will be cross‑trained for the courtroom. Responsibilities include preparing all necessary paperwork to reflect the judge’s orders and probation violations in criminal proceedings, supporting criminal supervisors, ensuring seamless operation of the Clerk’s office, and providing backup support. Key duties: Document authentication and certification of legal documents. Preparation of legal papers with accuracy and adherence to policies and statutory regulations. Support court case management and court financial management. Interface with judges, administrative staff, and other agencies. Prepare and disseminate court orders, findings and rulings. Process judicial documents, including case entry and capias, accurately and timely. Handle jail mail, copy requests, subpoenas, witness lists, letters of representation, payment agreements, and front‑counter customer service. Process front‑counter cash, credit card transactions and related duties. Enter new cases from lower courts and certified appellate cases. Maintain departmental records and update the case management system (CCMS) and financial management system (FAS). Required Qualifications Associate’s degree or equivalent combination of education and court experience, or a closely related field. Minimum of two years of related, full‑time equivalent experience. Strong knowledge of court procedures and experience with court documentation preferred. Ability to multitask at a high volume. Excellent attention to detail and judgment with consistency. Customer‑relations experience in a court setting. Proficiency with Microsoft Office (Excel, Word), and familiarity with CCMS and FAS. Ability to draft legal documents. Capability to handle confidential paperwork with discretion. Preferred Qualifications Experience in Circuit Court (CC), General District Court (GDC), or Juvenile Domestic Relations (JDR) divisions. Cross‑training capability within criminal and civil divisions. Fast‑paced work environment adaptability. Experience coordinating with team staff members. Experience with database systems. #J-18808-Ljbffr City of Chesapeake Virginia