Office Administrator - Premier Firm

Job Description

Job Description

Office Administrator – Premier Firm

$175,000 – $230,000 DOE + Discretionary Bonus + Exceptional Benefits

A leading, high-growth organization is seeking a senior Office Administrator to lead their San Francisco  office. This firm is consistently recognized as a "Top Workplace" offering a transparent leadership culture and a strong commitment to professional development.

 

This is a high-impact leadership role responsible for the operational and administrative administration of a fast-paced office. We are looking for a direct, confident communicator who can act as a strategic partner staff while serving as a dedicated mentor overseeing approx. 20 support staff. The ideal candidate has experience managing large-scale operations or multiple regional offices and thrives in an environment that values professional excellence and high-level client service.

 

Location: San Francisco Schedule: Hybrid (3 days in-office / 2 days remote). Hours: 8:30am – 5:00pm

 

Key Responsibilities:

• Team Leadership & Mentorship: Oversee, train, and mentor a support staff of 20+. You will manage performance standards, conduct reviews, handle disciplinary conversations when necessary, and approve PTO/timecards via ADP.
• Financial Management: Partner closely with the CFO and senior leadership to develop and manage the annual office budget; analyze financial operations to ensure costs remain within plan.
• Operational Oversight: Manage all facility needs, vendor relationships, and office housekeeping. Ensure the space remains professional and highly functional, from kitchen inventory to meeting room logistics.
• HR & Recruitment: Collaborate with Recruiting and HR departments to manage the end-to-end hiring process for staff and assist with onboarding.
• Culture & Events: Plan and implement office-wide events, including holiday parties, summer outings, and firm luncheons, to maintain a harmonious work environment.
• Liaison & Support: Act as the primary bridge between the San Francisco office and the national headquarters to ensure consistency in firm policies and guidelines.

 

The Ideal Candidate:

• Experience: 5+ years of experience as an Office Administrator – someone used to managing significant headcounts and complex operations
• Communication Style: A hardworking, professional, and confident communicator who is well-received all staff. You must be comfortable making high-level decisions.
• Technical Proficiency: Strong understanding of software systems, Word, Outlook, and ADP.
• Education: A Bachelor’s Degree is preferred.
• Mindset: A "First in Service" approach with the ability to troubleshoot, problem-solve, and think outside the box in a high-pressure environment.

 

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.