Construction Project Manager

Project Manager Westchester, NY and Connecticut Projects

REPORTS TO

:The Project Manager reports directly to the Donnelly ‘s senior leadership

DIRECT REPORT

S:The following positions report to the Project Manager: Superintendent, subcontractors’ representatives, architect’s representative, engineers’ representatives and owner’s representativ

SUMMA

RY:The Project Manager is responsible for managing the project schedule and overseeing all aspects of project execution and production. The Project Manager ensures that projects are delivered to the highest quality standards, completed on or ahead of schedule, and executed in a financially successful mann er. The Project Manager has ultimate responsibility for the overall success of the project and must remain accessible to field personnel, AHJ representatives, project team members, and clients throughout the duration of the project. The Project Manager sets the standard for leadership, professionalism, and accountability, and all team members are expected to follow that example. Project Managers will be required to make difficult decisions and must approach every challenge with sound judgment, integrity, and a commitment to the project's objectives. Effective leadership requires taking ownership, providing direction, and maintaining responsibility for outco

CORE DUTIES & RESPONSIBILI

• TIES:Prepare client contracts for review and appr
• oval.Negotiate terms as required, following lead of project execu
• tive.Prepare lists of exhibits, plans, specs for contract (i.e., drawing and specification manif
• est).Maintain good working relationship with client and client representat
• ives.Maintain good working relationship with design professio
• nals.Maintain good working relationship with AHJ (Authorities Having Jurisdic
• tion)Consult and work with Project Executive as requ
• ired.Coordinate permit filing with team (subcontractors, PM, Owner, Design Professio
• nal).Submit permit application when requ
• ired.Follow up with AHJ’s for issuance of per
• mits.Respond to AHJ’s questions for per
• mits.Pick up permits when issued, getting check from either accounting or the cl
• ient.When DC is paying for permits, prepare client invoice, submit to finance and issue to client. If the client contract includes an allowance for permits, make sure the PM is aware of the amount to be billed on the next requisi
• tion.File permit updates when requ
• ired.Coordinate/prepare/submit any paperwork required for TC
• O/CO.Keep electronic copies of all permit/TCO/CO paperwork on server or Procore (if being used). In addition to all issued permits, all permit documentation should be scanned and saved PRIOR to submission to the AHJ (in the event documents are lost by the
• AHJ).Pr
• ocoreManage all project design documents (plans, specs, sketches, narratives, etc.) on Pro
• core.Be sure all document updates are distributed to the project team, subcontractors, etc., through Procore. Follow up on any potential change orders that may result from these upd
• ates.Keep a Client Contract Document folder on the server (NOT on Proc
• ore).Drawing Log in

Sage MUST be maintained on a regular basis even when using Procore, as this Log forms an Exhibit to the client Contract and in all Subcontr

• acts.When Procore is NOT being
• used:Manage all project design documents (plans, specs, sketches, narratives, etc.) in a folder on the se
• rver.Keep the original contract set of plans in a “Contract Set of Plans” folder. This folder should never be modified after the contract has been is
• sued.Keep a “Current Set of Plans” folder on the server, containing all current project docum
• ents.Keep an “Update” folder on the server, saving all updated documents. When an update is issued it should be saved in both the “Current” folder and the “Update” fo
• lder.Keep a Client Contract Document folder on the server (NOT on Proc
• ore).Be sure all document updates are distributed to the project team, subcontractors, etc. Follow up on any potential change orders that may result from these upd
• ates.Drawing Log in

Sage MUST be maintained on a regular basis, as this Log forms an Exhibit the client Contract and in all Subcontr

• acts.Provide hard copies of updates to team as requ
• ired.When Dropbox is being used by the architect, be sure that all applicable subcontractors and suppliers are invited with read only access so that all current documents are available to t

hem. Subcontractors and suppliers still need to be specifically communicated to when updates are is

• sued.Prepare project schedule, getting input from owner, site super, subcontractors, design professionals,
• etc.Monitor and update project schedule on a weekly b
• asis.Pro-actively alert site supers and coordinate trades from a high l
• evel.Negotiate subcontracts as requ
• ired.Prepare subcontracts (whether negotiated by the PM or by Estimating) and submit to finance for issuance, along with the prop
• osal.Review scope with subcontractor thoroughly if not already done by Estima
• ting.Prepare list of additional exhibits, plans, specs for contract (i.e., in addition to the Sage Drawing
• Log

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