Senior Accounts Payable Specialist

Monarch Landscape Companies is a family of successful landscape brands in eight states across the United States. We are a values-based learning organization committed to being the best place to work as a landscape professional. At Monarch Landscape Companies, your achievements determine your rewards, your abilities define your success, and your professionalism leads to autonomy!

JOB SUMMARY:

The Senior Accounts Payable professional is responsible for managing high-volume accounts payable activities and ensuring invoices and related transactions are processed accurately, timely, and in accordance with company policies and accounting procedures. This position performs invoice processing, three-way matching, account reconciliations, month-end accruals, journal entries, vendor maintenance, and variance analysis. The role works closely with Accounting, Procurement, Operations, and vendors to research and resolve discrepancies and maintain accurate financial records.

MINIMUM QUALIFICATIONS

Education

• Associate or bachelor's degree in Accounting, Finance, Business, or a related field preferred.


• Equivalent combination of education and relevant experience may be considered.

Experience

• 5–7 years of hands-on Accounts Payable experience.


• Experience processing high volumes of invoices, including hundreds of invoices per week.


• Experience with three-way matching of purchase orders, invoices, and goods receipts.


• Experience with account reconciliations, month-end accruals, and month-end close activities.


• Experience preparing and posting manual journal entries and accounting adjustments.


• Experience researching and resolving vendor and invoice discrepancies.


• Experience working with ERP or accounting systems.


• Experience supporting W-9, W-8, and 1099 compliance requirements.

Specialized Skills

• Advanced Microsoft Excel skills, including formulas, lookups, pivot tables, and data analysis.


• Strong understanding of Accounts Payable and general accounting principles.


• Ability to perform three-way matching and identify discrepancies.


• Ability to prepare and post journal entries to correct misallocations and reclassify expenses.


• Ability to perform account and vendor reconciliations.


• Ability to review monthly expense and AP activity and identify unusual transactions or variances.


• Strong analytical, organizational, and problem-solving skills.


• High level of accuracy and attention to detail.


• Ability to prioritize and manage multiple deadlines in a high-volume environment.


• Strong written and verbal communication skills.


• Ability to maintain confidentiality when handling financial information.

Physical Requirements

• Ability to sit and work at a computer for extended periods.


• Ability to use a computer, telephone, calculator, and other standard office equipment.


• Ability to communicate effectively in person, by phone, and electronically.


• Ability to occasionally move or handle office materials weighing up to 20 pounds.

Work Conditions

• Primarily performed in a professional office environment.


• Regular use of computers, accounting software, ERP systems, email, and other business applications.


• Work may involve periods of increased activity and extended deadlines during month-end, quarter-end, and year-end close.


• Occasional interaction with vendors, internal departments, and external partners.


• May require occasional overtime to meet critical accounting deadlines.

ESSENTIAL DUTIES

• Process a high volume of invoices accurately and efficiently.


• Review invoices for proper approvals, coding, supporting documentation, and compliance with company policies.


• Perform three-way matching of purchase orders, invoices, and goods receipts.


• Research and resolve invoice discrepancies, duplicate invoices, pricing issues, and missing documentation.


• Ensure invoices are accurately coded to the appropriate general ledger accounts, departments, cost centers, or projects.


• Monitor invoice due dates and payment terms to support timely vendor payments.


• Reconcile vendor statements and Accounts Payable-related general ledger accounts.


• Research and resolve outstanding balances and discrepancies.


• Prepare and post month-end accruals for goods and services received but not yet invoiced.


• Prepare, format, and post manual journal entries to correct misallocations and reclassify expenses.


• Review monthly AP and expense activity to identify unusual transactions, errors, or variances.


• Maintain accurate vendor records and support W-9, W-8, and 1099 requirements.


• Respond to vendor inquiries regarding invoices, payments, account balances, and discrepancies.


• Prepare AP aging reports, reconciliations, schedules, and other financial reports as needed.


• Assist with month-end and year-end close activities and audit requests.


• Maintain accurate and organized AP documentation and records.


• Identify opportunities to improve AP processes, controls, accuracy, and efficiency.


• Collaborate with Accounting, Procurement, Operations, and other departments to resolve AP-related issues.


• Perform other duties and special projects as assigned.

Total Rewards

At Monarch, we strive to deliver a Total Rewards package that will attract, engage, and retain top talent. Elements of our Total Rewards package include competitive base pay and variable compensation opportunities.

Monarch also provides eligible employees with an array of additional benefits, including:

• The opportunity to enroll in a variety of healthcare benefit programs, including medical, dental, and vision plan options; flexible spending accounts; retirement savings plans; term life/ad&d; and a number of supplemental insurances


• Company Provided Life/AD&D


• Employee Assistance Program


• 6 Paid Holidays


• 3 Days Paid Bereavement


• 5 Days Paid Jury Duty


• Employee Equity Program


• Paid Time Off Plan


• Sick Pay in accordance with applicable state or local ordinance


• On-Demand Pay Through A Partnership with DailyPay


• Referral Bonuses Programs


• Gym Membership and Mobile Carrier Discounts


• Education Assistance


• Best-in-Class Learning Management System


• Career Advancement Opportunities

The specific programs and options available to any given employee may vary depending on eligibility factors such as position, tenure, geographic location, and the applicability of collective bargaining agreements.

Please note that the salary information shown below is provided in compliance with state specific laws. Salaries are based upon candidate experience and qualifications, as well as market and business considerations, and therefore may be different in other locations or operating divisions.

Pay Range: $75,000 - $85,000