Employee Relations Associate

Classified - Position - Clerical - Non School-Based Job Number 3700270901 Start Date Open Date 06/03/2026 Closing Date 06/16/2026

GENERAL RESPONSIBILITIES

Provide extensive administrative clerical support within the office of employee relations with a considerable amount of customer service required.

ESSENTIAL TASKS

Answer a large volume of telephone inquiries. Answer general leave or policy questions, research specific questions through specialists, and respond verbally or in writing, as necessary. Prepare FMLA calculations, process leave donations, and maintain sick leave bank records with accuracy. Receive, review, and process applications for FMLA. Maintain FMLA files to include tracking FMLA usage and ensuring proper medical documentation and release to work is received. Communicate with representatives from VLDP third party administrator to resolve claims issues. Communicate with employees and managers regarding employees' VLDP status upon receipt of action reports. Work closely with payroll office to ensure that leave calculations for all employees out leave is accurate. Proof, edit, and format reports, memos, letters, and other correspondence drafted by specialists. Perform leave proration for terminated employees to recover overpayments for leave taken but not earned. Calculate payout of terminated employees leave, if needed. Input sick leave transferred from other school systems and transfer sick leave to other school systems. Process annual sick leave bank open enrollments. Maintain electronic investigation and grievance files; transfer files into Laserfiche system upon closure. Prepare yearly separation report regarding employee relations cases. Assist in planning and executing special events such as Retirement Banquets and Service Awards dinners. Complete loss wage statements for lawyers and insurance companies. Process subpoenas and FOIA requests. Process applicable personnel actions in accordance with Division policies and regulations. Route and process incoming mail. Complete special projects, as necessary. Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Ability to plan, organize, successfully complete multiple projects and special events; ability to work independently in the absence of detailed instruction; ability to perform mathematical computations with speed and accuracy; knowledge of modern office procedures, computer skills (Windows, Excel, Access, Desktop Publisher, Power Point); ability to follow up on current and past assignments with timely results; ability to work under pressure and interact with people of all backgrounds with tact, courtesy and diplomacy; adapt in editing and correct usage of English grammar, spelling, and vocabulary.

EDUCATION AND EXPERIENCE

Required: High school diploma or GED Preferred: Any programs/training on payroll administration, Family and Medical Leave Act, word processing. Experience in payroll/benefits/human resources.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, and repetitive motion. Occasional walking, standing, bending, and reaching. Ability to lift 20 pounds occasionally and up to 50 pounds rarely. Work involves frequent change and/or interruptions, frequent deadlines must be met, and the position requires intense and frequent interactions with employees. Requires timely and regular attendance and may require working beyond normal business hours. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Regular and reliable attendance is an essential function of this position. Reports To: Director of Employee Relations This is a Temporary Employment Agreement (TEA) position with Benefits. The position is available until November 16,2026 or the employee on leave returns, whichever comes first. Hourly rate range: $20.05-$29.25. Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed. VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System. Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6) Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: View phone number on click.appcast.io (voice); View phone number on click.appcast.io (TDD) or email at: View email address on click.appcast.io. #J-18808-Ljbffr Three Oaks Elementary School