Executive Assistant

Job Description The Executive Assistant provides high-level, multi-executive administrative support to a group of senior leaders within Northwood Hospitality's home office. This role requires exceptional organizational agility, discretion, and the ability to manage competing priorities across multiple executives in a fast-paced, multi-property hospitality environment. The ideal candidate anticipates needs, exercises sound judgment on behalf of leadership, and serves as a trusted point of coordination between the executive team, property leadership, and external partners. Key Responsibilities Calendar & Meeting Management Manage complex, frequently shifting calendars for five senior leaders, proactively resolving conflicts and prioritizing time based on business impact Coordinate and prepare materials for leadership meetings, offsites, or ownership meetings, and property visits Schedule and staff recurring cadence meetings, including agenda development and minute-taking Travel & Logistics Arrange domestic travel across the company's multi-state property portfolio, including flights, lodging, and ground transportation Prepare detailed itineraries and manage last-minute changes with minimal disruption Communication & Correspondence Draft, proofread, and manage correspondence, presentations, and internal communications on behalf of supported executives Serve as a liaison between the executive group and property-level leadership, corporate departments, and external stakeholders Screen and prioritize emails, calls, and requests, exercising discretion on what requires executive attention Administrative & Project Support Prepare and format PowerPoint decks, Excel reports, and Word documents to a polished, professional standard Track action items and deliverables across executive-led initiatives, following up to ensure deadlines are met Support expense reporting, invoice processing, and budget tracking for the executive group Assist with special projects, event planning (leadership offsites, town halls, recognition events), and cross-departmental initiatives as assigned Confidentiality & Judgment Handle sensitive company, personnel, and financial information with the highest level of discretion Exercise independent judgment in representing executives' priorities and intent when they are unavailable Qualifications 2+ years of experience as an Executive Assistant, ideally supporting multiple senior executives simultaneously Prior experience in hospitality, multi-unit/multi-property, or corporate home office environments strongly preferred Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) Exceptional written and verbal communication skills Strong prioritization and time-management skills with proven ability to context-switch across multiple stakeholders High degree of professionalism, discretion, and emotional intelligence Bachelor's degree preferred, not required with equivalent experience Source: Northwood Hospitality #J-18808-Ljbffr