AP/AR Specialist

Accounts Payable

Responsible for complete AP function

Monitor AP email for multiple entities

Ensure all Purchase Orders are in the system

Matching invoices to POs for bill entry

Ensure all vendors have a valid COI and W9 on file

Create vendor profiles in QuickBooks per company guidelines

Answer sub-contractor and vendor queries regarding payments

Process the approved check run bi-weekly

Pay vendors over the phone upon approvals

Scan the final approved bath to Dropbox

Accounts Receivable

Prepare Draws in accordance with AIA G702/703

Enter the draw information in QuickBooks for matching purposes

Ensure timely collection of funds and pay applications

Follow up on unpaid and aging invoices

Prepare ad-hoc invoices for multiple entities as requested by management

Provide the lenders, owners, construction managers with all the required documentation for pay application processing

Record the payments received in Quickbooks and close the invoice

Deposit the checks in the bank

Monitor any unpaid invoices and bring them up to management

Forecast the monthly pay applications for budgeting purposes

The responsibilities outlined in this job description are intended to provide a general overview of the position. However, the duties and responsibilities are not limited to those listed and may be expanded, modified, or adjusted as business needs require, at the discretion of the company.

Qualifications

Strong analytical skills with attention to detail

Experience in finance and accounting

Knowledge of journal entries and accounting principles

Ability to create and maintain accurate expense reports

Proficiency in relevant accounting software and tools

Excellent organizational and time management skills

Excellent written and verbal communication skills

Ability to work independently and collaboratively in a team

Bachelor's degree in Finance, Accounting, or related field

Relevant certifications (e.g. Certified Public Accountant) are a plus