Back-Up Admin Coordinator

Backup Administrative Coordinator

The Backup Administrative Coordinator (BUAC) supports store administrative functions by assisting with hiring processes, onboarding, scheduling, and general office operations. This role acts as backup to the Administrative Coordinator, ensuring continuity in HR and clerical functions while maintaining accuracy, organization, and compliance with company policies.

Administrative Support

• Assist with daily administrative tasks including filing, data entry, and record maintenance
• Support store leadership with documentation, reports, and communication needs
• Maintain organized and up-to-date employee and operational records
• Ensure confidentiality of sensitive employee information

Hiring & Onboarding

• Support hiring processes including application tracking and interview coordination
• Assist with onboarding new hires, including paperwork and system setup
• Ensure new hire documentation is complete, accurate, and compliant
• Help coordinate orientation and training schedules

Scheduling & Timekeeping

• Assist with employee scheduling and labor tracking as directed
• Support timekeeping accuracy and resolve discrepancies when needed
• Coordinate attendance tracking and communicate with leadership on issues

Compliance & Processes

• Ensure adherence to company policies, HR procedures, and legal requirements
• Maintain audit-ready personnel files and administrative documentation
• Support compliance with labor laws, posters, and required notices

Store & Team Support

• Provide support across departments for administrative needs
• Assist associates and managers with general HR or payroll-related questions
• Communicate effectively with store leadership and district partners
• Step in to perform Administrative Coordinator duties when needed

Qualifications

• Previous administrative, clerical, or HR support experience preferred
• Strong attention to detail and organizational skills
• Ability to handle confidential information with professionalism
• Effective communication and interpersonal skills
• Proficiency with basic computer systems and office tools

Working Conditions

• Primarily office-based within a retail store environment
• Frequent computer use and paperwork management
• Flexible schedule including occasional evenings, weekends, and holidays

Success Measures

• Accuracy and completeness of employee records and documentation
• Timeliness of hiring and onboarding processes
• Compliance with company and legal requirements
• Efficiency of administrative support to store operations
• Organization and readiness of administrative systems