Office Assistant

Join Our Team

If you are a mission-driven, compassionate professional with a passion for helping adults with intellectual and developmental disabilities achieve their best life, we have a place on our team for you!

Our employees experience all the benefits of working for a company that values their employees by providing a robust incentive and benefits package:

• Top Tier Health, Vision and Dental Insurance
• Generous Paid Time Off & Holiday Pay
• Tuition Assistance up to $5,000 per year
• Retirement savings 401K with up to 5% company match
• Employee Assistance, Free Wellness Clinic, Perks and More!

The Hazelwood Center, 1800 Old Bluegrass Ave., Louisville KY 40215

This is a full-time position, days and hours of work are typically Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional flex hours, evening and/or weekend work may be required.

Required Education and Experience

• High School degree or equivalent
• Three years of experience in an office environment
• Experience working with Microsoft Office applications
• Experience in Scheduling

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinate collection of documentation such as time sheets, leave slips and other department paperwork.
• Perform routine audits of ILP documentation.
• Must have Intermediate Microsoft suite skill set to include the use of, Outlook, Excel, Word, Powerpoint, Teams.
• Must be able to create and manage excel spreadsheets.
• Ensuring accuracy of data entered into system.
• Must have ability to work independently with detail to time sensitivity/ time management.
• Coordinate vehicle use schedule with multiple departments regarding client outings and appointment schedule, dispatching drivers where needed to meet facility needs.
• Using tools such as the Internet to plan and route/dispatch vehicle trips in accordance with facility/ client needs.
• Train and assist staff with computer usage.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Prepare routine monthly reports and correspondences.
• Maintain filing systems.
• Schedule and record meeting minutes for department related meetings.
• Responsible to ensure that the check-out / In system for vehicles is adhered too.
• Audit check out system to ensure vans are ready for next day outings, clean and fueled.
• Performing Office/ Department support work of an administrative nature.
• Learn and follow all policies and procedures.

While we welcome all to apply, there are some position specific background stipulations that must be met to comply with various regulatory and contractual requirements. New Vista prohibits discrimination and harassment against any applicant, employee or contractor based on sex, race, color, age, national or ethnic origin, religion, physical disability, mental disability, genetic information, martial status, sexual orientation, gender identity or expression, citizenship, pregnancy, or maternity, protected veteran status, or any other basis prohibited by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, working conditions, promotion, termination, layoff, recall, transfer, leaves of absence, wage and salary administration, employee benefits and training. It is also the company's policy to prohibit all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, encouraged another to complain, participated in an investigation into such complaints, or opposed unlawful discrimination.