Assistant Property Manager- Retail

Job Description

Job Description

Assistant Property Manager

Brooklyn, NY, US

Major Real Estate company is seeking a full-time Assistant Property Manager to provide administrative, financial, and operational support for the Company's satellite office based in downtown Brooklyn.

This is a full-time onsite position based in Brooklyn, New York.

Key Responsibilities Include:

• Manage day-to-day administrative functions with a strong focus on financial accuracy and budget compliance.
• Own accounts payable processes, including rigorous auditing of invoices to ensure accuracy, proper coding, and alignment with approved budgets.
• Lead or co-lead competitive bidding of contracted services, including cost analysis and vendor evaluation
• Prepare company service agreements and monitor contracted services to ensure spend remains within budgeted parameters.
• Facilitate day-to-day tenant relations, supporting operational needs and inquiries on all sides
• Develop, implement, monitor, and enforce property rules and regulations
• Own accounts receivable for 3rd party billings and actively support the corporate accounts receivable department to minimize outstanding balances.
• Assist with quarterly and annual budget accruals, ensuring accurate financial reporting and forecasting.
• Assist with the preparation and compilation of the annual property budget.
• Support CAM reconciliation process.
• Process tenant billings accurately and on schedule.
• Manage supply procurement within approved budget parameters
• Establish, implement, and oversee vendor check-in/check-out procedures
• Supervision and coordination of on-site contractors 
• Monitor vendor performance against contract terms and escalate deficiencies. 
• Ensure property compliance with local regulations, local laws, and inspections
• Provide backup support as needed for absent management team members.
• Other administrative, clerical, or operational duties as assigned by management.

Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field required
• 4+ years' experience in property management, financial administration, or a related field with demonstrated budget management responsibilities
• Solid understanding of accounting principles, including accounts payable/receivable, accruals, and budget tracking — essential for success in this role
• Proven ability to manage and monitor budgets, analyze financial data, and identify cost variances
• Ability to manage multiple priorities, administrative coordination, and logistics
• Outstanding written and verbal communication skills
• Advanced proficiency in MS Office Suite, particularly Excel for financial tracking and reporting
• Must demonstrate strong attention to detail with excellent organizational and follow-up skills
• Ability to thrive in a fast-paced environment
• Ability to work a flexible schedule to accommodate business needs, including holidays
• Experience with MRI and/or Nexus strongly preferred given the financial reporting requirements of this role