District Office Administrative Assistant

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Career Area:

Business Support Services

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Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Your Work Shapes the World at Caterpillar Inc:

When you join Caterpillar, you're joining a global team who care not just about the work we do - but also about each other. We are the makers, problem solvers and future work builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Our Americas Distribution Services Division (ADSD) provides governance and administration of Cat® dealers across the U.S., Canada, and Latin America.

We're committed to our customers, who build a better world with our products, services, and solutions. We understand and show the value of why they should always choose us. We're exploring new ideas and opportunities - innovating to discover the breakthroughs necessary for tomorrow's growth.

Through it all, we are one team - creating and delivering world-class components and solutions superior to the competition. Learn more about the Caterpillar Experience .

Job Summary

As a District Office Administrative Assistant , you are responsible for contributing to the efficient use of the District Office Manager's time by relieving the manager of those administrative details capable of being delegated.

Additional Info :

• This position is located on-site in Bloomington, MN at our District Office.

• This position will require up to 10% of working time travel.

• Relocation assistance is not available for this position.

What You Will Do:

• Manage all aspects of the district office to keep it fully operational and at peak performance level. This includes lease and capital purchase functions of all office equipment.

• Coordinate summaries for the executive office.

• Manage Distribution Director's expense book and calendar on a regular basis.

• Run Monthly Reports.

• Organize and coordinate all aspects of various district meetings. Select meeting facility, book meeting rooms and guest rooms, plan meals and activities, schedule transportation, and communicate details to attendees in a clear and concise manner. (Approximately 3 events/large scale meetings annually).

• The position assists peers within the group and promotes a spirit of cooperation and teamwork for each of the industry and functional teams within the district.

• Process all accounts payable and receivable for the district. Manage monthly accounts and resolve differences when they occur.

• Prepare Indirect Material and Expense (IM&E) portion of the division budget. Track progress on detailed spreadsheet and graphs and report information.

• Produce multi-media presentations as needed for areas within scope of responsibility.

What You Have (Required Skills):

• High school diploma of GED

• Experience in an administrative role; preferably within a large matrixed organization

• Experience drafting communications, proofreading documents, and formatting documents appropriately

• Experience working and thinking independently while maintaining superior organization and a high level of confidentiality and professionalism.

What Will Set You Apart (Preferred Skills):

• Associates degree or higher

• Experience working in Microsoft Office Suite (specifically creating PowerPoint presentations, basic spreadsheets, and communications on manager's behalf).

• Experience understanding the company organization and its operations with a detailed knowledge of functions and responsibilities of the departments within the assigned areas.

What You Will Get:

We look forward to welcoming the successful candidate to our dynamic, diverse, and friendly team. We have a culture of openness, autonomy, support, personal development as well as a continuous drive for improvement.

About Caterpillar

Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

#Li

Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at

Posting Dates:

October 16, 2024 - October 29, 2024

Any offer of employment is conditioned upon the successful completion of a drug screen.

EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

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