Legal Assistant | $60,000 - $70,000

Job Description

Job Description

Key Personnel is seeking a Legal Assistant for a law firm in the Tulsa, OK area.

Legal Assistant Pay: $60,000 - $70,000

Legal Assistant Hours: Monday – Friday, 8am to 5pm

Legal Assistant Responsibilities:

• Provide comprehensive administrative support to attorneys and legal teams in a fast- paced law office environment
• Prepare correspondence, memoranda, legal documents, and other materials from written and oral drafts
• Draft standard correspondence and maintain accurate legal documentation
• Screen telephone calls, record messages, and communicate professionally with clients, attorneys, and staff
• Read, sort, distribute, and process incoming and outgoing mail, including coordinating delivery services when needed
• Maintain organized filing systems for client and legal records, including opening and closing files
• Request and coordinate conflict of interest checks under attorney supervision
• Establish and maintain calendars, deadline reminders, appointments, and scheduling systems for attorneys and staff
• Enter billable time into timekeeping systems and assist with pre-bill processing as requested
• Receive and assist clients and visitors while maintaining professionalism and confidentiality
• Proofread and edit legal documents and correspondence for grammar, spelling, punctuation, and formatting accuracy
• Transcribe legal documents, reports, and correspondence from rough drafts or dictation
• Coordinate and prioritize multiple assignments while meeting strict deadlines and maintaining attention to detail
• Assist other administrative staff in backup support capacities as needed
• Maintain confidentiality of attorney-client communications and sensitive legal information
• Perform additional administrative and clerical duties as assigned

Legal Administrative Assistant Requirements:

• Minimum of 3 years of law firm experience required
• Litigation and transactional legal experience required
• Strong understanding of legal office procedures, document preparation, and administrative support functions
• Ability to transcribe legal documents and correspondence at approximately 70 words per minute
• Exceptional proofreading, editing, grammar, spelling, and formatting skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent interpersonal and communication skills with the ability to interact professionally with attorneys, staff, and clients
• Strong problem-solving abilities and forward-thinking mindset
• Ability to maintain professionalism and confidentiality in all situations
• Proficiency with Microsoft Office applications, including Word, Outlook, and Excel
• Ability to work efficiently in a high-volume, deadline-driven environment
• High attention to detail and accuracy required

Work Environment:

• Professional office and legal environment
• Frequent interaction with attorneys, clients, and administrative staff
• High-volume workflow with occasional periods requiring increased mental focus and attention to detail
• Occasional overtime may be required to meet deadlines and business needs

Physical Requirements:

• Prolonged periods of sitting and computer use
• Frequent typing and repetitive hand movements
• Ability to communicate effectively in person, by phone, and through written correspondence
• Ability to review and proofread detailed legal documentation accurately

Key Personnel Benefits:

While on Key Personnel’s payroll, you can access Key’s benefits package, including health, dental, vision, term life insurance, short-term disability, PTO, and more!

For additional job openings, visit:
Key Personnel

Key Personnel is an Equal Opportunity Employer. A drug screen and background check may be required.