Staffing Coordinator - Bend Transitional Care

Job Description

Job Description

At Bend Transitional Care, we are a 60-bed skilled nursing and rehabilitation facility in beautiful Bend, Oregon, providing compassionate transitional and post-hospital care to help our residents regain their strength, independence, and confidence as they work toward returning home or transitioning to their next stage of care. 

We’re looking for a ROCKSTAR Scheduler to join our team and make a meaningful impact. This is a fast-paced, highly important role for someone who is organized, resourceful, dependable, and thrives on solving problems. You’ll play a key role in ensuring our residents receive the care they need by helping maintain appropriate CNA staffing coverage across the facility. If you’re someone who can stay calm under pressure, communicate effectively, and keep a lot of moving pieces organized, we’d love to meet you!

Schedule:

Full Time with the opportunity to combine this position with additional responsibilities for the right qualified candidate. 

Essential Functions:

• Develops and maintains daily, weekly, and ongoing CNA staff schedules to ensure appropriate coverage based on resident census, staffing requirements, budget, and facility needs.
• Coordinates staffing for all CNA shifts, including days, evenings, nights, weekends, and holidays.
• Monitors staffing levels and identifies potential coverage concerns in advance.
• Responds to employee call-ins and works with nursing leadership to arrange appropriate coverage.
• Answers employee questions regarding schedules, shift assignments, open shifts, and staffing needs.
• Maintains accurate records of schedules, shift changes, call-ins, open shifts, and staffing coverage.
• Communicates staffing changes and schedule updates to employees and appropriate nursing leadership in a timely manner.
• Works collaboratively with the Director of Nursing, nursing supervisors, and other department leaders to address staffing needs and coverage concerns.
• Assists with maintaining accurate attendance and tardiness records and provides documentation to nursing leadership as appropriate.
• Assists with coordinating interviews and communicating with applicants regarding available nursing positions, as directed by facility leadership.
• Identifies recurring scheduling and staffing concerns and communicates recommendations to nursing leadership.
• Maintains confidentiality of employee and resident information.
• Performs job responsibilities in accordance with the Company’s Code of Business Conduct, policies and procedures, applicable federal and state laws, and applicable professional standards.
• Performs other duties as assigned by facility administration.

Skills:

• Strong organizational, time-management, and attention-to-detail skills.
• Excellent communication and interpersonal skills with employees, applicants, supervisors, and leadership.
• Ability to prioritize, make sound staffing decisions, and remain calm in a fast-paced environment.
• Proficient in Microsoft Office and computer-based scheduling systems.
• Ability to maintain confidentiality, work independently, and collaborate effectively with the nursing leadership team

  Education: 

• High school diploma or equivalent required.

Experience:

• Six months of experience in long-term care, skilled nursing, healthcare, or a similar environment preferred.
• Previous experience coordinating employee schedules, staffing coverage, or shift assignments preferred.
• Experience in a fast-paced environment requiring strong organization, communication, and problem-solving skills preferred.