Executive Assistant

Apply now: Business Administrator / Executive Assistant , location is hybrid/on-site in Baltimore, MD . The start date is ASAP for this 1-year contract with potential to convert position.

Job Title: Business Administrator / Executive Assistant
Location-Type: Baltimore, MD - Hybrid/On-site
Start Date Is: ASAP
Duration: 1-year contract with potential to convert
Compensation Range: $37-$43/hr W2
Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship.

Job Description:

We are looking for a Business Administrator / Executive Assistant to support an executive and a larger department within a fast-paced, established organization. This person will provide a mix of executive support, department coordination, meeting and office support, presentation preparation, and basic financial/budget assistance.

The ideal candidate has 3-5 years of experience supporting both senior leadership and larger teams or departments. This role requires someone who is organized, comfortable juggling competing priorities, confident working with numbers, and able to keep a busy department running smoothly.

Responsibilities include:

• Provide day-to-day administrative and organizational support to an executive and broader team.
• Coordinate calendars, meetings, scheduling, catering, supplies, meeting preparation, and other department needs.
• Prepare PowerPoint presentations and meeting decks, including gathering information from different stakeholders and organizing it into clear materials.
• Assist with department budgets and financial information, including preparing, organizing, and tracking budget-related materials.
• Work across multiple internal systems, including Excel, project management platforms, and financial tools.
• Coordinate across a larger department and help ensure deadlines, meetings, requests, and administrative priorities stay organized.
• Manage multiple priorities simultaneously in a fast-paced environment while maintaining strong attention to detail.

Requirements:

• 3-5 years of relevant experience; maximum of approximately 5 years preferred.
• Previous experience supporting an executive as well as a larger team/department , ideally 20-30 employees.
• Strong administrative and office-support experience, including scheduling, meeting coordination, catering, supplies, and meeting preparation.
• Experience creating and preparing PowerPoint presentations/decks , including gathering information and building materials for meetings.
• Comfortable working with budgets and financial information ; does not need to be an accountant but should be confident working with numbers.
• Strong Excel skills and experience navigating multiple business systems, including project management and/or financial tools.
• Demonstrated ability to multitask, prioritize, and work effectively in a fast-paced environment .
• Must have experience working within a larger organization and supporting sizable teams/departments .
• Bachelor's degree required.