Administrative Assistant

Position Description Goodfellow Bros. (GBI) is a large heavy-civil contractor with operations throughout the West Coast & Hawaii. Our company is a fourth-generation, family-owned business, celebrating over 100 years in the industry! We have earned a reputation for professionalism and integrity that reflects our longstanding commitment to the individuals, businesses, and resources of the communities in which we live and work. Position Summary This position provides administrative support to the Oahu region, helping ensure efficient day-to-day office and project operations. Responsibilities include reception and general office support, mail distribution, ordering supplies, coordinating meetings and events, preparing correspondence, and organizing project documentation. The role also manages PPE inventory, supports safety orientations, maintains and uploads safety training and incident documentation, and provides additional administrative support to project teams and regional staff as needed. Certified Payroll & Timekeeping - 50% Review, edit, and approve employee timecards to ensure accuracy and completeness. Prepare, audit, and submit Certified Payroll reports in accordance with applicable project, contractual, and regulatory requirements. Verify employee classifications, wage rates, hours worked, and other payroll information for accuracy. Research and resolve payroll inquiries, errors, and discrepancies in coordination with employees, supervisors, Payroll, and other appropriate personnel. Ensure payroll information is accurate, complete, and submitted in accordance with established weekly deadlines. Maintain and update payroll-related Excel reports, including employee rate sheets, employee lists, and tracking documents. Maintain confidentiality of employee compensation, payroll, and personnel information. Office & Administrative Support - 50% Answer and route incoming calls to the appropriate personnel. Receive, sort, date- stamp, and distribute incoming mail and correspondence. Prepare professional correspondence, including emails, letters, and other documents, as requested. Maintain organized electronic and physical filing systems, including project plans and specifications. Order office supplies and maintain appropriate inventory levels. Provide administrative support to Project Management, Safety, Shop, and other operational teams as needed. Run work-related errands and assist with general office needs. Assist with planning and coordinating safety meetings, regional meetings, trainings, and company events. Coordinate venue arrangements, seating, payments, and other event logistics. Coordinate and set up supplies, meals, refreshments, and technology as needed. Travel to project sites throughout the island, as assigned, to support project operations and safety needs. Operate a company vehicle for work-related errands and job site support. Provide administrative support to project management teams, including assistance with obtaining, tracking, and maintaining required project permits. Provide Notary Public services when applicable; current Notary Public commission preferred but not required. Perform additional duties and responsibilities as assigned. Competitive Benefits & Total Rewards at Goodfellow Bros. At Goodfellow Bros., employee well-being is a top priority. Our comprehensive total rewards package is designed to support your physical, mental, and financial health while offering the flexibility to meet the diverse needs of you and your family. Here’s what you can expect: This position offers pays at a rate of $22 to $25 hourly . Additional Compensation Employee Stock Ownership Plan (ESOP) : As a partially employee-owned company, GBI offers eligible employees the opportunity to build long-term wealth through shared ownership. 401(k) + Profit Sharing : Immediate eligibility with generous annual employer contributions that go beyond traditional match programs. Wellness Incentives : Earn up to $700 per year for participating in healthy lifestyle activities. Employee Referral Bonuses : Help grow our team and receive bonuses for successful referrals. Benefits Medical, Dental & Vision Insurance : Low-cost plan options, including Premera HSA or PPO (WA, OR, CA, NV, ID), Kaiser HMO (OR, CA, HI), and HMSA (HI). Preventive care is covered at 100%. Paid Time Off : Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually. Parental & Family Leave : One paid bonding week, with additional unpaid leave available. Disability & Life Insurance : Company-paid short-term and long-term disability, plus life insurance coverage up to 1.5x your annual salary. Training & Career Growth : Access to leadership development programs, mentorship, and career advancement support. Perks & Community Programs : Charitable contribution matching, paid volunteer time, and retail discounts. DNA Testing: DNA screening, Personalized Health Guidance, Cancer Navigation. Mental Health & Well-being: Support personalized to your needs, On-demand tools & resources, Free confidential care. Internal candidates will receive priority consideration for the five (5) calendar days after the position is posted. Position Requirements Candidates must have the legal right to work in the US without employer sponsorship. 2+ years of previous administrative experience is preferred. Valid driver's license, and clean driver's abstract is required. High School Graduate or GED. Must have experience with MS Outlook, Excel and Word. Equal Opportunity Employer We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination. #J-18808-Ljbffr Goodfellow Bros., Inc.