Facilities Manager

Facilities Manager

The Facilities Manager supervises and coordinates the daily activities of workers engaged in maintaining buildings and grounds in a clean and orderly condition as well as overseeing projects assigned by the Director for repair or major maintenance projects. He/she coordinates with department heads, elected officials, and staff concerning maintenance related activities. This employee determines staff, methods and materials to best facilitate these activities. The Facilities Manager interviews, trains, and counsels maintenance, custodial, and part-time employees as well as insuring records concerning time, material, machinery, and equipment are maintained. The Facilities Manager is under the general direction of the Facilities Director.

Essential Functions:

• Staff Supervision and Training: Assign and supervise duties of maintenance staff, mentor staff ensuring clear task assignments and training, and provide decisive recommendations concerning personnel matters including hiring, firing, and disciplinary actions.
• Knowledge of Building Codes & Regulations: Maintain understanding of key codes and regulations such as NFPA 101, NFPA 70, IBC, and MIOSHA standards.
• Architectural Drawings & Design Standards Expertise: Understand and interpret architectural drawings including site plans and life safety plans, familiarize with generally accepted design standards, and communicate and explain changes in designs and plans to stakeholders.
• Safety & Security: Maintain 24/7 on-call status to address urgent issues and oversee proximity cards, employee IDs, and manage user profiles.
• Facility Project Management: Reporting to the Facilities Director, oversee the designated county area, develop project plans and budgets, generate estimates, and prioritize them within the Capital Improvement Projects (CIP) framework.
• Stakeholder Communication: Engage effectively with stakeholders, contractors, and essential personnel ensuring transparent communication.
• Project Completion & Quality Assurance: Oversee projects from inception to completion, ensure timely adherence to standards, and resolve punch list items.
• Technology Proficiency: Utilize tools like Excel, Word, PowerPoint, BAS, PlanGrid, Procore, Gantt charts, manage meetings via Microsoft Teams and Zoom, and prepare effective agendas.
• Maintenance Oversight: Ensure the repair, upkeep, and maintenance of buildings and grounds.
• Inter-departmental Coordination: Establish liaisons with department heads, elected officials, and staff concerning maintenance-related endeavors.
• Resource Allocation: Determine optimal resources, methodologies, and materials for maintenance and related tasks.
• Equipment and Materials Management: Evaluate, request, and manage equipment and materials for maintenance needs.
• Documentation: Uphold meticulous record-keeping of work orders, detailing time, materials, and equipment data.
• External Coordination: Engage with external entities like contractors and sales representatives.
• Deputy Role: Assume responsibilities in the absence of the Facilities Director as required.
• Representation: Participate in internal and external meetings, championing departmental interests.
• Renovation and Construction Supervision: Lead various renovation and construction projects, ensuring alignment with standards and timelines.

Other Functions:

• Performs other duties as assigned.
• Must adhere to departmental standards in regard to HIPAA and other privacy issues.
• During a public health emergency, the employee may be required to perform duties similar to but not limited to those in his/her job description.

An employee in this position may be called upon to do any or all of the above tasks. These examples do not include all of the tasks which the employee may be expected to perform.

Employment Qualifications:

Education: An associate's degree in Industrial Science, Construction Management, Administration or a related field. OR two years of coursework in mechanical systems, trades, construction, and maintenance areas, with supplementary qualifications in supervisory or management skills through formal coursework or hands-on experience.

Experience: Five years of managerial experience, emphasizing maintenance and repair of mechanical, HVAC, electrical, plumbing, and other construction-related aspects of facilities maintenance.

Candidates are ideally expected to hold an associate degree in Industrial Science, Construction Management, Administration, or a related field. However, substantial hands-on experience can serve as an equivalent substitute for formal education. A minimum of two years of advanced coursework or its experiential equivalent in mechanical systems, trades, construction, and maintenance areas is a must. Supplementary qualifications in supervisory or management skills, either through formal coursework or real-world experience, are highly sought after. Candidates should bring along at least five years of managerial experience, emphasizing maintenance and repair of mechanical, HVAC, electrical, plumbing, and other construction-related aspects of facilities maintenance. Prior roles in supervision or management enhance candidacy.

Other Requirements:

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.

Requirements and Working Conditions:

Working Conditions:

• Works outside in varying weather conditions.
• Works in confined spaces.
• Works in all areas of County buildings.
• Works in cramped body positions to perform maintenance and repairs.
• Works in areas with loud noise.
• Exposure to equipment where risk exists of getting burned, bruised or scraped.
• Contact with oil and petroleum products.
• Exposure to solvents, boiler, chemicals and various other chemicals.
• Exposure to gases and fumes.

Physical Requirements:

• Ability to handle varying and often high levels of stress.
• Walks over uneven terrain to make repairs and inspections.
• Extensive walking to inspect buildings.
• Squatting, stooping, kneeling to maintain and repair facilities and equipment. Climbing ladders and scaffolding to make inspections.
• Lifting ability to remove and replace parts on building mechanical systems.
• Ability to lift and move fixtures and other equipment involved in repair tasks.
• Sitting, walking, standing, bending over and lifting/holding/carrying objects found in an office environment.
• Ability to communicate and respond to co-worker and customer inquiries both in person and over the phone.
• Ability to operate a PC/laptop and to enter & retrieve information from a computer.

This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.