Accounting Assistant

Accounting AssistantReporting to the School Administrator, the Accounting Assistant will assist with the preparation and maintenance of fiscal records and related documents.Work Objectives/Essential FunctionsManagement of AccountsVerify time and leave reports submitted and make corrections as needed.Assist with the management of School Activity Fund accounts and Department Operating Budget.Serve as school/department's financial expert and coordinate procurement and payment procedures.Review, post, and generate computer receipts for deposits from fund sponsors and reconcile to Summary of Daily Deposit Sheets.Prepare, process and maintain accurate employee payroll records monthly.Create ReportsPrepare Monthly Payroll Reports as needed.Prepare and reconcile year/fiscal end reports.Education and ExperienceEducation Attainment (Required): High School Diploma or equivalentEducation Attainment (Preferred):Relevant Experience (Required): Two (2) years of job related experienceRelevant Experience (Preferred): Training or professional experience related to accounting dutiesIndustry Licensure or Certifications (Required):Industry Licensure or Certifications (Preferred):Additional Knowledge, Skills, and AbilitiesKnowledgeKnowledge of standard accounting principles and bookkeeping terminology and methodsKnowledge of standard office procedures, practices and equipmentKnowledge of one or more computer applications related to accountingSkillsOperation of a variety of office and computer equipment.Operation of a variety of information and tracking systems.Use of Microsoft Office, especially Word, Excel, and PowerPointUse of Google Drive, including Docs, Sheets, Slides, and FormsMeticulous attention to detailAbilitiesEstablish and maintain effective working relationships with others.Demonstrate excellent oral and written communication skills.Work cooperatively and positively with staff.Ability to work independently as well as in a team environment.Demonstrate effective time management and organizational skills.Demonstrate initiative and flexibility.Follow detailed procedures and perform mathematical computations with accuracy.Prepare and maintain electronically generated spreadsheets.Work on multiple projects while meeting all deadlines.Show sustained effort and enthusiasm in quality and quantity of work.Core Expectations of All Stafford Schools EmployeesEngage in ongoing professional development relevant to position.Respond to written and oral requests for information promptly and thoroughly.Maintain a clean, neat appearance and dress appropriate to position and duties.Maintain a record of appropriate attendance and punctuality.Serve as a role model for students, colleagues, and the general public.Work in close harmony with supervisor(s) and colleagues.Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.Weight DemandsWeight Demands - Rarely - Occasionally - FrequentlyLifting – 1–25 lbs - XLifting – 26–50 lbs - XLifting – 50+ lbs - XCarrying – 1–25 lbs - XCarrying – 26–50 lbs - XCarrying – 50+ lbs - XPushing/Pulling – 1–25 lbs - XPushing/Pulling – 26–50 lbs - XPushing/Pulling – 50+ lbs - XPhysical DemandsPhysical Demands - Rarely - Occasionally - FrequentlyStanding - XSitting - XWalking - XReaching - XTurning/Twisting - XBalancing/Climbing - XStooping/Kneeling - XCrouching/Crawling - XClassification Details (Completed by Human Resources)Job Family: ACCOUNTING ASSISTANT 12 NECalendar: ALL 12 MONTH STAFFPay Structure: CLERICAL SALARY SCALEPosition: MULTIPLE POSITIONSFLSA Status: NON EXEMPTJob Grade: CP21Job Code: 0120Status: ACTIVE Stafford County Public Schools