Accounts Payable Specialist

Accounts Payable Specialist

Crossroads Metro Office - Crown Point, IN 46307

Overview

Position Type Full-Time/Part-Time Category Finance

Description

Pay starts at $19.00 per hour and up based on experience

Keep the Numbers Accurate, Solve Problems, and Support the Y's Mission—Every Day. Apply Today for Accounts Payable Specialist!

About the Role

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. The Accounts Payable Specialist supports the Association by ensuring timely and accurate payments of invoices to vendors, resolving discrepancies and executing timely payments while maintaining accurate financial records and supporting internal controls. This role works closely with the Finance team to ensure accurate processing, excellent service, and consistent operational support across all locations.

What You'll Do

• Receive, review, and enter vendor invoices into accounting system.
• Verify invoice accuracy, approvals, tax details, and supporting documentation.
• Research and resolve discrepancies, duplicates, vendor credits, and payment disputes.
• Prepare and schedule payments via ACH, or check.
• Reconcile vendor statements and resolve outstanding balances.
• Maintain accurate AP records and support audits and internal controls.
• Assist with accruals, journal entries, and month end close.
• Monitor AP aging and flag overdue or at risk items.
• Support operations software administration by ensuring system data accuracy, reviewing updates, and generating reports as needed.
• Respond to internal and external inquiries in a timely, professional, and solutions-focused manner.
• Support YMCA fundraising initiatives and special events as assigned.

What We're Looking For

• Someone with a strong understanding of the full-cycle Accounts Payable process.
• Knowledge of GAAP, tax rules, and internal controls.
• Strong interpersonal, communication, problem-solving, and customer service skills.
• Sound judgment and discretion when handling confidential information.
• Ability to communicate and relate effectively with diverse groups of people from all social and economic segments of the community.
• Ability to read, understand, and follow instructions, procedures, and policies.
• Strong working knowledge of Microsoft Office Suite and the ability to learn YMCA-specific systems.
• Adept computer skills with CRM experience.
• A passion for delivering outstanding service and supporting a mission-driven organization.

This Role Might Not Be a Fit If…

• You don't enjoy detailed, process-oriented work.
• You prefer not to work with financial information and deadlines.
• You don't enjoy researching issues and working through discrepancies.
• You're uncomfortable handling confidential information.
• You prefer not to collaborate with internal teams and external contacts.
• You aren't comfortable managing multiple priorities while maintaining accuracy and timely completion of work.

Why You'll Love It Here

• Play an important role in supporting the financial operations of a mission-driven organization.
• Work closely with the Finance team and colleagues across all locations.
• Develop your knowledge and experience across accounts payable and other accounting functions.
• Build relationships with internal teams and external vendors.
• Contribute to accurate and consistent financial operations that support the Y's work in the community.
• Join one of the fastest-growing YMCA associations in the country.
• Enjoy opportunities for professional development and career growth within the YMCA.
• Work in an organization where your work directly supports the Y's mission and impact.

What You Bring

• High school diploma or equivalent required.
• Strong understanding of full-cycle Accounts Payable process.
• Knowledge of GAAP, tax rules and internal controls.
• Six months or more of related experience in customer service, administrative support, or financial processing preferred.
• Adept computer skills with CRM experience.
• Strong working knowledge of Microsoft Office Suite and ability to learn YMCA-specific systems.
• Strong interpersonal, communication, problem-solving, and customer service skills.
• Ability to exercise sound judgment and discretion when handling confidential information.
• Ability to relate and communicate effectively with diverse groups of people from all social and economic segments of the community.
• Passion for delivering outstanding service and supporting a mission-driven organization.

What the Job Is Really Like

• This is a detail-oriented role where accuracy and follow-through are essential.
• You'll balance routine AP processing with research, problem-solving, and communication with vendors and internal teams.
• You'll need to manage deadlines while maintaining accurate records and following established processes and internal controls.
• You'll work with information that requires discretion and attention to detail.
• You'll collaborate with the Finance team and teams across the Association to keep financial processes moving smoothly.
• You'll have opportunities to support accounting activities beyond day-to-day invoice processing, including accruals, journal entries, and month-end close.

Our Full-Time Benefits Include

• Health care medical coverage
• Dental and vision insurance
• Employer-paid Long-Term Disability (LTD) and Life Insurance
• Generous Paid Time Off (PTO)
• 12% employer retirement contribution
• Complimentary YMCA family membership
• 50% discount on most YMCA programs
• Ongoing professional development and leadership development opportunities

We encourage our staff to take full advantage of YMCA programs and facilities to support their own health, well-being, and work-life balance.

Our Mission

"To put Christian principles into practice through programs that build healthy spirit, mind, and body for all."