Legal Administrative Assistant Trust Estates

Legal Administrative Assistant
Tampa, FL

Join a Respected Law Firm with Long-Term Stability

Aspen Careers is partnering with a highly respected law firm to identify an experienced Legal Administrative Assistant for its Tampa office. This opportunity is ideal for a detail-oriented legal professional with experience supporting trust & estate litigation and corporate real estate attorneys in a fast-paced law firm environment.

The firm is seeking a highly organized, team-oriented professional who thrives in a collaborative setting and takes pride in providing exceptional administrative and client support.

What Makes This Opportunity Stand Out 

• Highly respected, full-service law firm with a strong national reputation
• Collaborative and professional team environment
• Opportunity to support sophisticated legal practices including trust & estate litigation and corporate real estate
• Stable, long-term career opportunity
• Strong firm culture focused on teamwork and professionalism

This is an excellent opportunity for someone who enjoys being a key support partner to attorneys while working in a structured, client-focused environment.

Key Responsibilities

• Draft, revise, and proofread legal documents including pleadings, correspondence, and memoranda
• Format court filings including Tables of Authorities (TOAs) and Tables of Contents (TOCs)
• Prepare and file electronic court submissions in state and federal courts
• Maintain attorney calendars, coordinate meetings, and assist with travel arrangements
• Organize and maintain client and matter files within the firm’s records management system
• Prepare expense reports and assist with administrative support functions
• Maintain CRM data and client contact information
• Process new client file openings and maintain matter tracking information
• Scan, copy, format, and prepare legal documents for distribution and delivery
• Collaborate with legal support staff to ensure seamless team coverage and client service
• Participate in ongoing training to remain current on firm software and procedures

Qualifications

• Minimum of 3+ years of legal administrative or paralegal experience
• Prior law firm experience preferred
• Experience supporting trust & estate litigation and/or corporate real estate practices preferred
• Strong proficiency in Microsoft Office Suite
  
• Experience with electronic court filing systems
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Professional demeanor with strong interpersonal abilities
• Ability to manage multiple priorities in a collaborative environment

About Aspen Careers

This opportunity is being presented by Aspen Careers, a legal recruiting firm partnering exclusively with law firms to place top-tier legal talent. We prioritize confidentiality, alignment, and long-term career success for every candidate we represent.

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