Legal Administrative Assistant - Tampa

Job Title: Legal Assistant - Insurance Defense Litigation

Location: Onsite - Tampa, Florida

Employment Type: Full-Time

Position Summary

We are seeking an experienced Legal Assistant to support attorneys in a fast-paced insurance defense litigation practice. This role is ideal for a detail-oriented professional with strong organizational skills, excellent judgment, and a minimum of four (4) years of litigation experience on the insurance defense side. The position is onsite in Tampa and requires the ability to manage multiple priorities while providing high-quality administrative and legal support.

Key Responsibilities

• Provide comprehensive litigation support to attorneys practicing insurance defense
• Prepare and submit new business intake forms and conduct conflict checks in accordance with firm policies
• Manage and maintain attorney calendars , including court dates, deadlines, and internal meetings
• Schedule and coordinate travel arrangements , appointments, depositions, mediations, and meetings
• Assist with document management, filing, and organization of electronic and physical case files
• Prepare, review, and submit expense reports in a timely and accurate manner
• Coordinate and track deadlines to ensure compliance with court rules and procedural requirements
• Communicate professionally with clients, courts, opposing counsel, and internal staff
• Utilize document management systems, with iManage proficiency strongly preferred

Required Qualifications

• Minimum of 4 years of litigation experience , preferably in insurance defense
• Prior experience handling new matter intake and conflicts checks
• Strong experience with calendar management and scheduling for multiple attorneys
• Excellent organizational, time-management, and multitasking skills
• High level of professionalism, discretion, and attention to detail
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in an onsite office environment

Preferred Qualifications

• Proficiency with iManage or similar document management systems
• Experience supporting busy litigation practices with high volumes of matters

Benefits and Compensation

• Competitive compensation based on experience, starts at 67K
• Comprehensive benefits package (health, dental, vision, 401(k), etc.)
• Professional and collegial work environment

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information


Jessica Prado