Executive Assistant

Position Summary Highlevel administrativesupport toexecutivesandteamsin a fast-paced, strategic environment.Thispivotalrolerequires a blend of administrativeexpertise, strategic insight, and interpersonal skills.As a trusted partner, the Executive Assistant will play a critical role in executing the company’s strategic vision, managing complex schedules, coordinating high-impact initiatives, and ensuring seamless communication across teams. This Executive Assistant role is an onsite position in Phoenix, requiring in-office presence to support executives and team operations effectively while serving as a cultural steward within the organization. Executive support forVice Presidentsand above asidentified Reportsto the Sr. Office Manager Worksclosely withclientsandvendors Collaborates with Executive Assistants, Office Managers, and leadership across thecompanyto manage calendars, administrative functions, and support activities, while alsoproviding assistance toadditionalexecutives and partnersas needed Responsibilities Drive the partnership with executives and manage-up to increase their effectiveness and efficiency Assistexecutives with email,taskand priority management Serve as an extension of executives,facilitatecommunicationand help manage client relationships;assistall levels of the company to align and execute region and company strategies Draft key internal and external communications with executive’s intention and style Compose and produce a variety of business correspondence, reports, confidentialdocumentsand/or forms Accurate,thoroughandtimelycalendar management of complex schedules Strategize with executives on upcoming meetings, events, and tasks to create action plans, communications strategies, and ensure preparedness Minimize last minute changes and negative impacts, maximize productivity Coordinate extensive travel and accommodations Prepare and process expense reports Ensure executives areorganized and informed Timely communication ofnew information, statusupdatesand outcomes Manage electronic files and communication tools to ensure tasks, notes and documents are efficiently organized and accessible Research, track,maintainand report data to support executives Projectmanage meetings,tasks,eventsand initiatives to achieve significant impact and results Thorough planning, successful execution, and thoughtful communication strategies Events include but are not limited to meetings, lunch/dinners, interviews, video and phone conferences, seminars,special events, fundraisers, and team builds Manage time, multiple tasks, and competing priorities Consistently approach responsibilities and tasks with big picture, strategic thinking, and proactively address challenges Collaborate withadministrative support teamto delegate tasksandoptimizeefficiency Team with the administrative groupto support office needs;plan and execute office events orinitiative roll outs;provide backupcoverageasneeded Other tasks and duties as assigned Qualifications 7 + years of Executive Assistant experience in 500+ size company and at least 3 of those years supporting VP level or above Strong time management skills with the ability to support multiple executives, balance competing priorities in a fast-paced environment, and meet critical deadlines Proven experience in large event and meeting planning, execution, and extensive travel coordination Excellent written and verbal communication abilities, including active listening, accurate note-taking , professional correspondence, and thorough follow-through, with demonstrated ability to maintain the highest levels of confidentiality Proven experience in project management, implementation, and execution, with a flexible and proactive approach to taking on diverse responsibilities Strong big-picture thinking with the ability to connect relationships between information and events while maintaining keen attention to detail Excellent analytical and research skills to proactively anticipate needs, identify issues, and drive strategic, solution-oriented decision-making Strong interpersonal and communication skills with a focus on building trust, fostering relationships, and supporting high-performing executive partnerships with integrity and discretion High proficiency in Microsoft Outlook for calendaring, with strong skills in Word, Excel, Smartsheet, SharePoint, Teams, OneNote, and PowerPoint; InDesign experience is a plus. Flexibility to work non-traditional hours as needed Commitment to upholding and embodying McCarthy’s core values in daily responsibilities and interactions McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status. #J-18808-Ljbffr