Administrative Coordinator

Job Description

Job Description

Job Description:
The Production Training Coordinator will organize and maintain training records for operations team members in a manufacturing plant. The role focuses on tracking completed training, managing signed training documents, coordinating follow-up with supervisors and team members, and keeping training files accurate and up to date. This position is centered on organization, communication, and maintaining a clear system for training documentation rather than hands-on training.

Responsibilities:

• Organize and maintain training documents, signed-off files, and training records for operations team members.
• Manage individual training folders in a shared drive and ensure each team member’s documentation is current.
• Maintain a master training log in Excel showing what each person has completed, including dates and times.
• Track where team members have been trained and what training remains outstanding.
• Send training documents and reminders to supervisors and team members with deadlines for return or completion.
• Communicate with supervisors and management about training status and follow-up items.
• Build and maintain schedules related to training progress.
• Use Outlook email to communicate as needed.
• Support the expansion of the training tracking process across operations, covering approximately 150 to 200 people over time.

Qualifications:

• Strong organizational skills.
• Good communication skills and ability to work well with others.
• Comfortable using a computer and working in Excel.
• Ability to organize a large volume of files and data.
• Ability to maintain schedules and follow up on deadlines.
• Administrative experience or a similar organizational background is acceptable.
• Manufacturing or plant experience is not required for the role as described.
• Experience with hands-on training is not required at the start.
• Experience in a production, training, or administrative environment may be relevant.

Schedule:

• Monday through Friday.
• Some flexibility is needed to come in early on certain days to meet with night shift team members in the morning.
• Possible start times mentioned were 6:00–2:30, 6:30–3:00, 7:00–4:00, or 8:00–5:00.