Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

Work Location: ON SITE- De Pere Location

Schedule: 30–40 Hours Per Week
Schedule flexibility available based on business needs

• Monday–Thursday: 7:00 AM–4:00 PM

• Additional hours may be required during month-end close and other peak periods

Position Summary:

The Accounts Payable Specialist plays a critical role in maintaining the financial integrity of Valley Cabinet by ensuring timely and accurate processing of vendor invoices, payments, reconciliations, and financial records. This position will interact with accounting, purchasing, and operations to support efficient business processes, strong vendor relationships, and accurate financial reporting.

• Oversee all accounts payable functions, including order matching, invoice entry, processing, and payment execution.
• Collaborate with Purchasing to resolve purchase order, receiving, and invoice discrepancies.
• Review and evaluate vendor invoices for accuracy, proper accounting periods, accounting treatment, and confirmation of goods/services received.
• Manage timely vendor payments via ACH, check, and other payment methods.
• Maintain strong vendor relationships and resolve discrepancies or payment issues efficiently.
• Maintain vendor records including W-9 documentation, payment information, and issuance of 1099s.
• Review daily bank activity and ensure all transactions are accurately recorded in the general ledger.
• Ensure compliance with internal controls and accounting policies related to AP, AR, and cash handling.
• Identify opportunities to improve processes and increase efficiency within accounting operations.
• Maintain company credit cards by ensuring receipts are provided and coding of transactions are appropriate.
• Ensure the completeness and accuracy of accounts payable liabilities and accruals at month-end close.
• Analyze and validate sales tax applicability on vendor invoices, ensuring proper assessment, allocation, and payment of tax obligations in accordance with applicable regulations.
• Assist with month-end and year-end close processes, including preparation and review of the accounts payable subledger for normal month end processes and intercompany allocations.
• Perform additional accounting and finance duties as assigned to support departmental and organizational objectives.
• Serve as the primary backup for Accounts Receivable functions, ensuring uninterrupted financial operations.

Education and/or Work Experience Qualifications:

• Associates degree in accounting, finance, business or related field, or equivalent work experience
• 3+ years of accounting & accounts payable
• Solid understanding of accounting principles and internal controls
• Ability to handle confidential customer and vendor information
• Experience managing vendor payments (ACH, check)
• Strong attention to detail and ability to review transactions for accuracy and proper timing
• Proficiency with ERP and accounting systems, particularly NetSuite, including the ability to effectively utilize and optimize system capabilities to improve efficiency and accuracy.
• Strong communication and interpersonal skills, with the ability to collaborate across departments
• Proficiency in Microsoft Excel and other financial reporting tools
• Capable of performing tasks independently with minimal daily oversight.

Physical Requirements:

Ability to perform the essential functions of the position including, but not be limited to the following:

• Office environment – use of office equipment including computer, telephone, copier/printer.
• Ability to sit at a computer for an extended period.
• Use hands to finger, handle, or feel; reach with hands and arms.
• Frequently required to walk.
• Frequently stand, walk, stoop, kneel, crouch, or crawl.
• Occasionally lift and/or move up to 40 pounds.
• Hearing and vision to normal range.
• Moderate noise.
• Verbal communication.
• Continuous contact with co-workers and public.

This job description should not be construed to imply that these requirements are the exclusive standards to the position. The information contained in this job description is intended to describe the essential job functions required to those assigned to this job. It is not intended to be an

exhaustive list of all accountabilities, activities, skills and knowledge needed to perform the jobs. Please note that the job functions are reviewed periodically and are subject to change based on the business needs of the company