Program Coordinator

Ombuds Office ManagementProvides management for the Office of the Ombudsperson and its programs, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions. Provides scheduling and calendar support for the Ombuds Office, assists in both the development and delivery of educational and outreach materials on behalf of the Office, including public speaking engagements regarding the Office. Manages Office financial transactions and budget reconciliation process. Serve as initial point of contact for the Office; assists with managing visitor intake process and tracking Office statistics. Hybrid work environment is a possibility.Areas of responsibility:AdministrationBudget & FinancialCommunicationsEvents OutreachStrategic PlanningSpecific Responsibilities:Administration: Manages day to day operations. Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained. Manages design and development of program databases; compiles & analyzes data; prepares reports. Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.Budgets & Financial: Participates in budget preparation. Maintains budget & associated analysis & reports. Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system. Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.Communication, Outreach & Recruitment: Develops coordinated, consistent marketing and brand messages. Creates state-of-the-art website. Incorporates social media and networking into program/project aspects as appropriate.Events: Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc. Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU. Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.Miscellaneous: Performs other duties as assigned.Minimum Qualifications:Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.1 year program/project administration or other relevant experienceMinimum Competencies:Ability to thrive in a fast-paced environment and manage sensitive data and information with appropriate levels of tact and discretion.Strong commitment to the service mission of the OfficeTarget hiring range for this position will be between $55,000-$60,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.Benefits: At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs.