Administrative Assistant II

Recruitment Announcement This position is available with Oklahoma Department of Career and Technology Education. Job Title: Administrative Assistant II Job Code: E17B Department/Area: Administration FLSA Classification: Non-Exempt Payband: 7 Summary Support the Administration Division by completing the Administrative Assistant position duties: ensure the office is run in an accurate and efficient manner; ensure office deadlines are met. The position requires a continuous improvement philosophy as well as the ability to interpret data to discover improvement opportunities. Education and Experience Required: High school diploma or equivalency Computer/keyboarding skills with knowledge of Microsoft Office suites, Internet, basic financial management; must be able to manage multiple projects Essential Duties and Responsibilities Apply a customer service attitude while meeting internal/external customer needs. Answer phones, maintain files, screen incoming calls, prepare correspondence and reports. Maintain accurate databases, records, and files, including collecting and disseminating information and data. Create and maintain division requisitions. Assist preparation for all conferences and events. Prepare and maintain in-and-out-of-state travel requests for other divisions as requested. Prepare registration and materials and make travel arrangements for meetings, conferences, and site visits. Follow agency operational procedures and apply continuous improvement strategies by being able to identify and act on opportunities for process improvement. Salary and Benefits $34,576.30 - $38,273.32 The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life, and disability insurance. The amount of your allowance, $9,051.60 - $21,942.72, is determined based upon the dependents you choose to include in health coverage. State paid teachers retirement pension and flexible benefits plan. Vacation leave and 15 days sick leave and 11 paid holidays Employee assistance program and flex-time work schedule options. Total salary and benefits package valued at $47,904.61 - $64,771.02. Management Responsibility No management responsibilities. Communication Skills Read and interpret documents such as safety rules, operating instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of employees. Communicate ideas and concepts to other employees. Mathematical Skills Calculate simple mathematical equations as applicable (For example: add, subtract, multiply and divide). Reasoning Skills Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of technical instructions and deal with several abstract and concrete variables. Physical Demands Ability to lift 25 pounds with or without reasonable accommodation. Work Environment Position based in Stillwater, OK. Valid drivers license required. Hiring contingent upon successful completion of background check. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel. Equal Opportunity Employment The Oklahoma Department of Career and Technology Education is an equal opportunity organization and will not allow discrimination based upon race, color, national origin, sex, disability, age, veteran status, or any other status prohibited by applicable law. Any comments should be made to Gina Hubbard by phone: View phone number on click.appcast.io or mail: 1500 West Seventh Ave., Stillwater, OK 74074-4398 How to Apply Position posted for a minimum of 10 calendar days or until position is filled. Current State of Oklahoma employees: please submit a single document that includes cover letter, resume, and three professional references: All other applicants: please submit a single document that includes cover letter, resume, and three professional references: For questions concerning recent applications, please contact View email address on click.appcast.io recblid zfcc9au1b6opji7nifmj099dk07g62 Oklahoma Department of Career and Technology Education