Guest Services Coordinator

Guest Support Services

Under direct supervision of the Support Services Manager, performs various clerical duties, including greeting patients and visitors, handling incoming calls, hospital paging, providing general information about the hospital to the public and customers to ensure efficient and courteous service functions for the Information desks and telephone.

Schedule: Part Time, 16 Hours, Every Saturday and Sunday, 3p-1130p, Rotate Holidays SEIU

Essential Responsibilities / Duties:

Answers telephones and greets patients and visitors in a professional manner.

Answers incoming calls, transfers calls to the appropriate person or department, and as necessary, assists in placing outgoing calls. Locates admitted patients in the computer system and provides visitors pass and or room information.

Provides emergency room patients visitors with ED visitor passes.

Escorts visitors to Emergency Room as needed.

Contact inpatient floors for approval prior to issuing visitors passes during non-visiting hours.

Communicates appropriately with visitors for any protected, high profile or opt-out patients, including referring to security for clearance passes.

Utilizes EPIC and Employee Paging Directory to access necessary patient information so as to correctly direct outpatients and visitors.

Requests Uber Ride for discharged patient, Cancer Care Center and Providing Health Centers

Maintains patient confidentiality in accordance with hospital HIPPA policy.

Demonstrates knowledge and skills to perform all functions of all information desk and telephone system and periodically rotates desk and telephone assignment.

Responds to requests for direct dial numbers, department numbers, physician on-call status and department functions utilizing an automated system.

Rotates various desk as needed.

Handles special and priority calls such as medical emergency, code alerts and a variety of emergency and time sensitive calls from the general public, patients, medical personnel and other Boston Medical Center clients.

Follows prescribed procedures and using page/alert systems, notifies appropriate personnel in cases of medical emergencies, cardiac arrests, drills, disasters, or other contingencies.

Inform Manager of service effecting problems.

Assists in the training and orientation of Guest Support Services.

Assists in providing lunch coverage for colleagues assigned.

Cleans and organizes work area and reports any safety concerns or equipment malfunctions to supervisor.

Notifies supervisor of supply shortage on a regular basis.

Provides positive and effective customer service that supports departmental and hospital operations.

Performs patient information/reception duties. Provides information to the general public, patients, patient families and hospital staff in a pleasant and professional manner.

Utilizes hospital's Values as the basis for decision making and to facilitate the division's hospital mission.

Follows established hospital infection control and safety procedures.

Other Duties:

Performs other duties as needed

Job Requirements

Education: High School level of education is preferred

Certificates, Licenses, Registrations Required: None

Experience: 1-2 years experience or an equivalent combination of education or experience

Knowledge and Skills:

• Work requires a High School level of education
• Six to twelve months of previous experience with telecommunications equipment, on-line databases and paging systems.
• Work requires the analytical skills to gather and interpret data and to follow established procedures.
• Work requires the ability to exchange information on factual matters, schedules, appointments, greet visitors, explain hospital policies or relay messages to appropriate personnel. This type of interaction requires courtesy and tact when dealing with patients, visitors or hospital employees.
• Work requires regular sitting.
• Work requires ability to check documents for accuracy.
• Work requires regularly inputting/retrieving data from computer systems.

Compensation Range: $17.93- $21.43

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, and licensure/certifications directly related to position requirements. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), contract increases, Flexible Spending Accounts, 403(b) savings matches, earned time cash out, paid time off, career advancement opportunities, and resources to support employee and family wellbeing.

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or apps job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.