Administrative Specialist

BAE Systems Space Domain Administrative Assistant

Be at the forefront of innovation and expanding BAE Systems capabilities in the Space domain. Our Electronic Systems sector employees work on the world's most advanced electronics - from detecting threats and protecting F-35 pilots to developing and fielding the next generation Space payloads and capabilities. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. Drawing strength from our differences, we're innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first- exemplified by our mission: "We Protect Those Who Protect Us."

Sound like a team you want to be a part of? Come build your career with BAE Systems. Electronic System's C4ISR business area is seeking a highly motivated Administrative Assistant to provide support to the business leadership team members in the RF Effects (RFx) Program Area of the Space Systems Product Line. The position requires executive communication skills, strong collaboration, a high level of judgement, strong organizational skills, tremendous attention to detail and the ability to meet tight deadlines while balancing multiple priorities. This position requires a high level of integrity and discretion in handling sensitive information. This role will also operate as part of a highly collaborative administrative team across multiple sites, ensuring seamless leadership team coverage and support as required.

Primary duties and responsibilities include and are not limited to:

• Working on-site at the Merrimack, NH facility supporting the RFx program area. There is a strong preference for full-time daily on-site presence.
• Proactively manage the program area calendar and de-conflict meetings as necessary for effective and efficient time management.
• Booking travel for supported employees and adjust as necessary based on changing circumstances
• Timely and accurate completion of expense reports for supported employees.
• Overseeing meeting management to include program management reviews, personnel meetings and all-hands meetings. Schedule, send calendar meeting notifications to attendees and ensure all logistical needs are addressed. Furthermore, plan and execute staff meetings. Record and disseminate meeting action items.
• Submitting site visitor requests.
• Maintaining office supplies that are essential for successful operation for the organization.
• Effectively prioritizing activities when faced with competing demands.
• Maintaining confidentiality of information received within the scope of this role.
• Performing additional administrative responsibilities as assigned.

This role involves a combination of collaborative in-person and independent work in support of others and therefore a strong preference for on-site with flexible schedule. Required Education, Experience, & Skills

• High school diploma and 3+ years of relevant work experience
• Advanced level proficiency in Microsoft applications -- Word, Excel, PowerPoint, Outlook and Teams.

Preferred Education, Experience, & Skills

• Associate's degree in a general, applicable field of study
• 5+ years of relevant work experience
• Prior regular use of Microsoft SharePoint within daily responsibilities

Pay Information Full-Time Salary Range: $55304 - $88487 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.