Executive Assistant

Executive Assistant

McCall and Lee has been engaged by a community-based hospital to recruit a Full-Time Executive Assistant to join their team. We are seeking a well skilled, highly productive team player to work with their program. Schedule: M-F 8AM - 4PM

Executive Assistant Responsibilities

• Manages daily schedules efficiently by arranging meetings and handling changes using Microsoft Outlook.
• Facilitates travel arrangements and registers conference attendees when necessary.
• Serves as a liaison between executives, colleagues, external clients, and the Board of Trustees.
• Ensures the accuracy of all materials and exhibits.
• Demonstrates strong communication skills, including screening phone calls effectively.
• Prepares monthly reports for various meetings, including those with the Board, CEO Council, and Medical Staff Executive Committee.
• Exhibits experience in maintaining confidentiality and discretion regarding sensitive company information.
• Possesses excellent organizational abilities, proactively prioritizing tasks.
• Formats information for both internal and external communications, including letters, memos, emails, and presentations.
• Maintains flexibility and adapts to changes in a dynamic work environment.
• Supervises the approval process for specific corporate expenses.
• Establishes and manages the office filing system, ensuring prompt document retrieval upon request.
• Takes meeting minutes as necessary.
• Coordinates the biennial Board Advance event.
• Manages interactions with donors, political figures, and academic institutions.

Executive Assistant Requirements

• 10 years of Executive Office Assistant experience preferred
• Advanced Microsoft Word experience
• Medical field experience preferred