Purchasing Associate

About Us There's an engineer behind everything we sell. Instrumart has a team of 20+ applications engineers that serve as our primary sales force, troubleshooters, and technical support staff. They evaluate your needs to find the best solution and continue to support the product for its lifetime. Visit our website: instrumart.com The Purchasing Associate is a member of the Purchasing Team. This position’s primary duties include entering and tracking the status of purchase orders (POs) placed with vendors. Primary Job Duties Create, review, approve, and send Purchase Orders to vendors. Monitor all orders placed with vendors and update the status according to the information provided. Contact vendors by phone or email whenever necessary to expedite, cancel, check status, or amend a PO. Use UPS, FedEx, LTL information, and the shipping tool to update the delivery status. Create Item Fulfillments for Drop Ship POs and Sales Orders. Collaborate with the Order Management team members and Engineering to resolve any issues, such as delays that impact customer satisfaction. Work closely with the Shipping Department to ensure all packages/items are received and monitor missing/lost items. Assist the Accounting Department in resolving invoice issues such as price discrepancies, incorrect quantities, and miscellaneous fees. Manage Preferred Stock Level (PSL) for select inventory levels to ensure proper stock levels are maintained for daily business. Essential KSA’s (Knowledge, Skills, Abilities) Skilled time manager with a strong drive toward independent productivity. Active listener who considers feedback. Excellent attention to detail. Capability to work in a fast-paced environment. Excellent communication and collaboration skills to ensure smooth and clear interactions across all departments and with vendors. Knowledge and comfort with computers, with the ability to navigate multiple systems. Safety & Compliance Responsibilities Follow company safety policies and procedures and use required PPE. Complete the required safety trainings. Report hazards, unsafe conditions, and work‑related injuries. Preferred Skills Familiarity with NetSuite or similar business management software. Experience sharing a workload while working as part of a team. Experience working in an open office environment. Location This position is located in South Burlington, Vermont. Work Atmosphere The Purchasing Associate works in a typical office environment. The office climate is comfortable year-round, with air conditioning in summer and heating in cooler seasons. It is a very clean space with significant natural light. The role involves substantial desk work and repetitive computer tasks. Competitive Benefits Medical, dental, and vision insurance. 401(k) matching program. Paid time off and holidays. Parental leave. Equal Opportunity Employer Flow Control Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other legally protected characteristics. #J-18808-Ljbffr