ADMINISTRATIVE ASSISTANT III

Administrative Assistant III

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an experienced Administrative Assistant who's a great communicator with an amazing attitude. This position researches, responds, communicates, documents, and coordinates complex administrative issues and projects at the request of the Deputy Warden / Associate Deputy Warden / Administrator. Compiles, prepares, and reviews weekly and monthly reports. Tracks complaints and disciplinary issues. Also, manages the unit budget and ordering of supplies.

Job duties include:

• Researching and compiling reports, letters, inquiries and policy updates
• Updating publication announcements on the unit
• Managing unit budget to include purchasing supplies and tracking expenditures
• Maintaining administrator calendar and scheduling
• Coordinating special events, fundraisers, meetings, and employee recognition
• Conducting the capital equipment inventory
• Supervising subordinate staff
• Tracking disciplinary actions and preparation of final outcome documents
• Researching and responding to inquiries
• Driving on state business
• Performing other duties appropriate to the assignment

Knowledge, skills & abilities (KSAs) include:

• Knowledge of Arizona Department of Administration (ADOA) personnel rules and agency policies and procedures
• Business English and grammatical formatting
• Organization movement
• Management of business practices and work processing
• Accounting and budgeting procedures
• Skill in verbal and written communication
• Maintaining interpersonal relationships
• Organization
• Project management
• Composing correspondence
• Ability to plan, analyze, coordinate activities, and establish priorities
• Develop effective operating procedures
• Assess situations and make sound decisions
• Interpret policies and procedures
• Work in a prison environment

Selective preference:

• Three (3) years of responsible administrative experience reporting to a manager or administrator
• Proficient in using Microsoft Office and Google Suites

Pre-employment requirements include passing a background investigation and a drug test. If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on state business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees including vacation and sick days with 10 paid holidays per year, paid parental leave, robust and affordable insurance plan, exceptional retirement program, optional employee benefits, and an incentivized commuter club and public transportation subsidy program.

Arizona Staffing