Automotive Biller
Graff Chevrolet of Chesterton
Automotive Biller (Deal Biller) - Graff Chevrolet of Chesterton/Graff Kia of Chesterton Location: Burns Harbor/Chesterton, IN (Graff Auto Campus) Graff Chevrolet and Graff Kia of Chesterton is looking for a detail-driven Automotive Biller to join our business office team. This role is critical to keeping our dealership running smoothly-billing deals accurately, ensuring timely funding, and maintaining clean, compliant records. If you take pride in precision, love closing the loop on a deal, and enjoy working with sales/F&I/accounting as one team, you'll fit right in.
What You'll Do Bill & Fund Vehicle Deals
What You'll Do Bill & Fund Vehicle Deals
- Bill all new, used, wholesale, and dealer trade transactions accurately and on time
- Review deal jackets for completeness and accuracy (buyer's orders, contracts, payoff docs, incentives, stips, etc.)
- Post deals into the DMS and monitor contracts in transit (CIT) to ensure timely funding
- Coordinate with lenders and F&I to resolve funding issues quickly
- Prepare and process title work and maintain clear status tracking
- Ensure lien perfection and proper documentation for trade-ins/wholesale deals
- Help keep title work moving-no surprises, no delays
- Reconcile schedules related to CIT, receivables, payoffs, incentives, and rebates
- Follow internal controls and Graff accounting procedures
- Support internal audits and ensure deal documentation aligns with manufacturer/state/federal requirements
- Partner daily with Sales and F&I to fix discrepancies and prevent re-contracting
- Provide reporting/updates to management on billed, funded, pending, and problem deals
- Assist the Office Manager with additional accounting tasks as needed
- Dealership billing / automotive accounting experience strongly preferred
- Strong knowledge of a dealership DMS (experience with any major DMS is a plus)
- High attention to detail and the ability to manage multiple deadlines
- Solid understanding of title, registration, and payoff processes
- Strong communicator who can work confidently across departments
- A "do it right" mindset-accuracy and compliance matter here
- Competitive compensation based on experience
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and paid holidays
- Growth opportunities within the Graff Automotive Group
Vacancy posted 4 days ago
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