Automotive Biller

Automotive Biller (Deal Biller) – Graff Chevrolet of Chesterton/Graff Kia of ChestertonGraff Chevrolet and Graff Kia of Chesterton is looking for a detail-driven Automotive Biller to join our business office team. This role is critical to keeping our dealership running smoothly—billing deals accurately, ensuring timely funding, and maintaining clean, compliant records. If you take pride in precision, love closing the loop on a deal, and enjoy working with sales/F&I/accounting as one team, you’ll fit right in.What You’ll DoBill & Fund Vehicle DealsBill all new, used, wholesale, and dealer trade transactions accurately and on timeReview deal jackets for completeness and accuracy (buyer’s orders, contracts, payoff docs, incentives, stips, etc.)Post deals into the DMS and monitor contracts in transit to ensure timely fundingCoordinate with lenders and F&I to resolve funding issues quicklyTitle & Registration SupportPrepare and process title work and maintain clear status trackingEnsure lien perfection and proper documentation for trade-ins/wholesale dealsHelp keep title work moving—no surprises, no delaysAccounting Accuracy & ComplianceReconcile schedules related to contracts in transit, receivables, payoffs, incentives, and rebatesFollow internal controls and Graff accounting proceduresSupport internal audits and ensure deal documentation aligns with manufacturer/state/federal requirementsCross-Department CommunicationPartner daily with Sales and F&I to fix discrepancies and prevent re-contractingProvide reporting/updates to management on billed, funded, pending, and problem dealsAssist the Office Manager with additional accounting tasks as neededWhat We’re Looking ForDealership billing/automotive accounting experience strongly preferredStrong knowledge of a dealership DMS (experience with any major DMS is a plus)High attention to detail and the ability to manage multiple deadlinesSolid understanding of title, registration, and payoff processesStrong communicator who can work confidently across departmentsA “do it right” mindset—accuracy and compliance matter hereBenefits & PerksCompetitive compensation based on experienceHealth, dental, and vision insurance401(k) with company matchPaid time off and paid holidaysGrowth opportunities within the Graff Automotive GroupWhy Graff Chevrolet and Graff Kia of ChestertonGraff Automotive has been serving customers since 1914, built on a simple belief: treat employees like family so they can treat guests the same way. Our vision is to “positively change the way our community views the dealership experience,” and we live by a straightforward standard: Do what is right.