Operations Admin

Operations Administrator (Temp-to-Hire)

Location: Pasadena, TX 77503

Pay: Approximately $25.00 per hour

Schedule: Monday–Friday | 7:30 AM – 4:30 PM

Join a growing team! We are seeking an organized, detail-oriented Operations Administrator to support the operations team. This is an excellent temp-to-hire opportunity with a company that values teamwork, promotes from within, and offers opportunities for long-term career growth. This position is available due to an internal promotion. The ideal candidate is a critical thinker, problem solver, and team player who thrives in a fast-paced environment and enjoys keeping operations running smoothly.

Responsibilities:

• Provide administrative support to the Operations team.
• Process warehouse receiving paperwork and assist with shipping, receiving, and order processing.
• Maintain return authorizations and credit memo documentation.
• Process customer returns and ensure returned materials match system records.
• Research and process freight claims when appropriate.
• Assist Accounts Payable with invoice reconciliation and discrepancy resolution.
• Reconcile fuel card receipts, freight invoices, and open tickets.
• Complete daily invoicing activities.
• Resolve overages, shortages, damaged shipments, and unidentified materials.
• Run return reports and follow up on outstanding returns.
• Communicate with internal departments regarding non-stock returns and vendor return authorizations.
• Provide backup support for the front desk and switchboard as needed.
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or GED required.
• 1–2 years of administrative experience preferred.
• Customer returns or warehouse administration experience is a plus.
• Strong organizational and time management skills.
• Excellent communication and customer service skills.
• Strong analytical and problem-solving abilities.
• Detail-oriented with a high level of accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient with Microsoft Office and computer-based systems.
• Self-motivated with the ability to work independently and as part of a team.

What We're Looking For:

• Organized and dependable
• Critical thinker with strong problem-solving skills
• Positive team player
• Strong follow-through and attention to detail
• Ability to adapt in a fast-paced operations environment