Development Associate - Special Events / Donor Relations

Job Description

Job Description

Our client, a nonprofit organization focused on fighting hunger and strengthening the community, is seeking a Development Associate, Special Events & Donor Relations to support its Special Events and Donor Relations teams. This is a temporary position with the potential to become permanent.

The Development Associate will help maintain continuity across donor engagement, stewardship, fundraising activities, and special events while supporting a high-quality experience for donors, volunteers, and advocates.

• Schedule: Monday–Friday, 8:00 AM–4:30 PM - Hybrid schedule: In-office Mondays and Thursdays
• Pay Rate: $25.00/hour

Responsibilities

Donor Relations

• Create ThankView emails, assist with video editing, and track engagement metrics.
• Support CEO and CAO donor correspondence and letters.
• Prepare Sponsorship Impact Reports by organizing recipient lists and gathering relevant statistics and photos.
• Organize receipt lists and submit bulk uploads for donor stewardship and recognition communications.
• Maintain fundraiser toolkits and related materials.
• Pull event campaign reports for Relationship Managers to support donor engagement strategies.
• Share event attendee lists to encourage timely post-event follow-up.

Special Events

• Support sponsorship outreach and deliverables for Women Fighting Hunger (WFH).
• Conduct guest list outreach and assist with event registration for WFH.
• Follow up with Day of Giving volunteers and confirm participation.
• Assist with event planning and logistics, including invitation lists, RSVPs, name badges, attendance tracking, and Salesforce updates.
• Maintain event timelines, task lists, staffing plans, and event materials.
• Assist with event planning meetings, briefings, and day-of-event activities.
• Coordinate event materials, including signage, gifts, awards, and other supplies.
• Provide administrative support with vendors, external partners, contracts, quotes, invoices, and permitting.
• Maintain vendor and event-related records and files.
• Assist with post-event surveys, attendance reporting, and follow-up activities.
• Support volunteer coordination and engagement for signature special events.
• Provide general administrative and logistical support to the Special Events and Donor Relations teams as needed.

Qualifications

• 2–3 years of fundraising and/or special events experience, preferably in a nonprofit environment.
• Excellent written, verbal, interpersonal, and presentation skills.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite, particularly Excel and PowerPoint.
• Experience with CRM databases; Salesforce experience preferred.
• Prior experience with Classy or GoFundMe Pro preferred.
• Ability to manage multiple priorities and varied responsibilities in a fast-paced environment.
• Ability to gather, organize, and communicate information across multiple teams.
• Ability to work independently while also collaborating effectively with a team.
• Strong digital skills and ability to effectively use a range of digital technologies.
• Ability to write clearly and persuasively.
• Ability to build positive relationships with diverse stakeholders, including donors and volunteers.
• Genuine appreciation for the organization's mission and the ability to communicate that mission authentically.

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