Senior Executive Assistant to the CEO

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Senior Executive Assistant to the CEO 300 Executive Admin Full Time Alexandria, VA, US CLASSIFICATION: Exempt REPORTS TO: Chief Executive Officer DATE: October 21, 2026 JOB DESCRIPTION Summary/Objective This position is a highly trusted member of the Executive Office responsible for maximizing the effectiveness of the Chief Executive Officer and supporting the efficient operation of the Bank's executive leadership activities. In addition to managing the CEO's calendar, correspondence, travel, meetings, Board interactions, and administrative priorities, the position serves as a central point of coordination between the CEO, executive leadership, the Board of Directors, employees, customers, shareholders, community leaders, industry organizations, and other key stakeholders. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CEO Time and Priority Management Own and strategically manage the CEO's calendar, ensuring the CEO's time is aligned with the Bank's highest priorities. Anticipate scheduling conflicts, preparation requirements, travel considerations, and follow-up needs. Ensure the CEO is prepared for significant meetings with appropriate agendas, background materials, participant information, and outstanding issues. Executive Office Coordination Maintain visibility into the CEO's major commitments, deadlines, decisions, and follow-up obligations. Anticipate emerging issues requiring CEO awareness or involvement and bring them forward appropriately. Maintain a disciplined process for tracking commitments made by or to the CEO. Exercise judgment regarding which matters require immediate CEO attention, which can be delegated, and which can be handled through established organizational channels. Selected Strategic Responsibilities Maintain a consolidated view of significant CEO priorities, initiatives, commitments, and deadlines. At the CEO's direction, coordinate follow-up on key strategic and operational initiatives. Prepare concise executive summaries, briefing materials, talking points, issue papers, and decision-support materials. Research issues and synthesize information from multiple sources into actionable summaries for the CEO. Help translate CEO discussions and decisions into clearly documented next steps, owners, and expected completion dates. Follow up appropriately with members of executive management regarding commitments made during CEO or leadership meetings. Identify matters requiring cross-functional coordination and facilitate communication among the appropriate executives. Assist the CEO with preparation for strategic planning sessions, management retreats, Board meetings, regulatory interactions, industry meetings, customer meetings, and significant community engagements. Serve as a trusted sounding board on workflow, priorities, communications, and organizational coordination while recognizing that executive decision-making authority remains with the CEO and responsible executives. Coordinate CEO-sponsored executive leadership meetings, including scheduling, agendas, materials, and follow-up. Capture decisions, commitments, and action items as appropriate. Maintain an executive action-item process and follow up on outstanding commitments. Coordinate senior-management retreats, planning sessions, and other executive events. Board of Directors Support Serve as a primary administrative liaison between the CEO and members of the Board. Coordinate CEO-related Board communications, meetings, schedules, materials, and follow-up. Work closely with appropriate corporate governance personnel on Board and committee activities. Assist with preparation of Board presentations, CEO reports, talking points, and supporting information. Track CEO commitments arising from Board discussions and coordinate appropriate follow-up. Communications and Stakeholder Management Draft and edit correspondence, memoranda, presentations, speeches, talking points, and other CEO communications. Coordinate communications involving directors, executives, employees, customers, shareholders, community organizations, banking associations, regulators, and other external stakeholders. Maintain awareness of important relationships and outstanding follow-up commitments. Ensure correspondence and requests directed to the CEO receive timely and appropriate attention. Meeting and Decision Support Establish objectives and desired outcomes. Assemble agendas and briefing materials. Identify decisions or issues requiring CEO attention. Coordinate preparation with appropriate executives. Document decisions and commitments when requested. Identify follow-up items and responsible parties. Track agreed-upon actions. Ensure the CEO is informed of material unresolved matters. Other Duties Other duties as assigned. Skills/Abilities Executive Judgment - Exceptional ability to determine what requires the CEO's attention, what should be delegated, what can wait, and what represents a developing risk or opportunity. Discretion and Confidentiality - Ability to handle Board, executive, personnel, strategic, financial, regulatory, customer, and other sensitive information with absolute discretion. Organizational Intelligence - Strong understanding of how decisions and information move through a complex organization and ability to navigate relationships without relying on formal authority. Business and Financial Acumen - Ability to understand financial and operating information sufficiently to prepare CEO briefings, identify issues, and distinguish important information from routine detail. Communication - Exceptional written and verbal communication skills and the ability to interact credibly with directors, senior executives, regulators, major customers, employees, and community leaders. Analytical Ability - Strong research, analytical, and synthesis capabilities. Ability to take substantial amounts of information and reduce them to a concise executive-level briefing. Technology - Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and modern productivity/AI tools appropriate for confidential executive-office work. Supervisory Responsibility This position does not have supervisory responsibilities. May coordinate administrative resources and cross-functional activities on behalf of the CEO. This job operates in an office setting, the opportunity to telework is not available. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Office environment with job duties conducted via telephone, face to face meetings, and on the computer. Physical Demands This position requires manual dexterity, the ability to lift files and open cabinets. This position requires bending, stooping or standing as necessary. Travel Limited local travel may be requiredfor this position. Education and Experience 8-12+ years of progressively responsible experience supporting senior executives, preferably including several years supporting a CEO, President, Board, or other C‑suite executive. Bachelor's degree preferred, particularly in business administration, finance, communications, organizational leadership, or a related discipline. For Applicants located in Northern Viriginia (VA): The anticipated salary range for this position is $125,000–$175,000 annually. The ranges listed for Viriginia represent the good‑faith compensation the Company reasonably expects to pay for the position at the time of posting. Actual compensation will be determined based on factors including, but not limited to, the candidate's skills, qualifications, experience, education, certifications, internal equity, and business needs. This position may also be eligible for additional compensation, such as bonuses or incentive pay, where applicable. CLASSIFICATION: Exempt REPORTS TO: Chief Executive Officer DATE: October 21, 2026 JOB DESCRIPTION Summary/Objective This position is a highly trusted member of the Executive Office responsible for maximizing the effectiveness of the Chief Executive Officer and supporting the efficient operation of the Bank's executive leadership activities. In addition to managing the CEO's calendar, correspondence, travel, meetings, Board interactions, and administrative priorities, the position serves as a central point of coordination between the CEO, executive leadership, the Board of Directors, employees, customers, shareholders, community leaders, industry organizations, and other key stakeholders. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CEO Time and Priority Management Own and strategically manage the CEO's calendar, ensuring the CEO's time is aligned with the Bank's highest priorities. Anticipate scheduling conflicts, preparation requirements, travel considerations, and follow-up needs. Ensure the CEO is prepared for significant meetings with appropriate agendas, background materials, participant information, and outstanding issues. Executive Office Coordination Maintain visibility into the CEO's major commitments, deadlines, decisions, and follow-up obligations. Anticipate emerging issues requiring CEO awareness or involvement and bring them forward appropriately. Maintain a disciplined process for tracking commitments made by or to the CEO. Exercise judgment regarding which matters require immediate CEO attention, which can be delegated, and which can be handled through established organizational channels. Selected Strategic Responsibilities Maintain a consolidated view of significant CEO priorities, initiatives, commitments, and deadlines. At the CEO's direction, coordinate follow-up on key strategic and operational initiatives. Prepare concise executive summaries, briefing materials, talking points, issue papers, and decision-support materials. Research issues and synthesize information from multiple sources into actionable summaries for the CEO. Help translate CEO discussions and decisions into clearly documented next steps, owners, and expected completion dates. Follow up appropriately with members of executive management regarding commitments made during CEO or leadership meetings. Identify matters requiring cross-functional coordination and facilitate communication among the appropriate executives. Assist the CEO with preparation for strategic planning sessions, management retreats, Board meetings, regulatory interactions, industry meetings, customer meetings, and significant community engagements. Serve as a trusted sounding board on workflow, priorities, communications, and organizational coordination while recognizing that executive decision-making authority remains with the CEO and responsible executives. Executive Leadership Team Support Coordinate CEO-sponsored executive leadership meetings, including scheduling, agendas, materials, and follow-up. Capture decisions, commitments, and action items as appropriate. Maintain an executive action-item process and follow up on outstanding commitments. Coordinate senior-management retreats, planning sessions, and other executive events. Board of Directors Support Serve as a primary administrative liaison between the CEO and members of the Board. Coordinate CEO-related Board communications, meetings, schedules, materials, and follow-up. Work closely with appropriate corporate governance personnel on Board and committee activities. Assist with preparation of Board presentations, CEO reports, talking points, and supporting information. Track CEO commitments arising from Board discussions and coordinate appropriate follow-up. Communications and Stakeholder Management Draft and edit correspondence, memoranda, presentations, speeches, talking points, and other CEO communications. Coordinate communications involving directors, executives, employees, customers, shareholders, community organizations, banking associations, regulators, and other external stakeholders. Maintain awareness of important relationships and outstanding follow-up commitments. Ensure correspondence and requests directed to the CEO receive timely and appropriate attention. Meeting and Decision Support Establish objectives and desired outcomes. Assemble agendas and briefing materials. Identify decisions or issues requiring CEO attention. Coordinate preparation with appropriate executives. Document decisions and commitments when requested. Identify follow-up items and responsible parties. Track agreed-upon actions. Ensure the CEO is informed of material unresolved matters. Other Duties Other duties as assigned. Skills/Abilities Executive Judgment - Exceptional ability to determine what requires the CEO's attention, what should be delegated, what can wait, and what represents a developing risk or opportunity. Discretion and Confidentiality - Ability to handle Board, executive, personnel, strategic, financial, regulatory, customer, and other sensitive information with absolute discretion. Organizational Intelligence - Strong understanding of how decisions and information move through a complex organization and ability to navigate relationships without relying on formal authority. Business and Financial Acumen - Ability to understand financial and operating information sufficiently to prepare CEO briefings, identify issues, and distinguish important information from routine detail. Communication - Exceptional written and verbal communication skills and the ability to interact credibly with directors, senior executives, regulators, major customers, employees, and community leaders. Analytical Ability - Strong research, analytical, and synthesis capabilities. Ability to take substantial amounts of information and reduce them to a concise executive-level briefing. Technology - Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and modern productivity/AI tools appropriate for confidential executive-office work. Supervisory Responsibility This position does not have supervisory responsibilities. May coordinate administrative resources and cross-functional activities on behalf of the CEO. Work Environment This job operates in an office setting, the opportunity to telework is not available. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Office environment with job duties conducted via telephone, face to face meetings, and on the computer. Physical Demands This position requires manual dexterity, the ability to lift files and open cabinets. This position requires bending, stooping or standing as necessary. Travel Limited local travel may be requiredfor this position. Education and Experience 8-12+ years of progressively responsible experience supporting senior executives, preferably including several years supporting a CEO, President, Board, or other C‑suite executive. Bachelor's degree preferred, particularly in business administration, finance, communications, organizational leadership, or a related discipline. For Applicants located in Northern Viriginia (VA): The anticipated salary range for this position is $125,000–$175,000 annually. The ranges listed for Viriginia represent the good‑faith compensation the Company reasonably expects to pay for the position at the time of posting. Actual compensation will be determined based on factors including, but not limited to, the candidate's skills, qualifications, experience, education, certifications, internal equity, and business needs. This position may also be eligible for additional compensation, such as bonuses or incentive pay, where applicable. Equal Employment Opportunity/M/F/disability/protected veteran status Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and #J-18808-Ljbffr Burke & Herbert Bank & Trust