Executive Assistant to Chief Executive Officer

Job Description

Position Summary

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We are seeking an experienced, highly organized, and proactive Executive Assistant to the CEO to serve as a trusted partner, gatekeeper, and strategic administrative resource to the CEO. This individual will manage a complex and dynamic schedule, coordinate high-level meetings and travel, prepare briefing materials and correspondence, and help ensure the CEO is thoroughly prepared for internal and external engagements.

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The ideal candidate brings experience supporting a senior executive in a fast-paced, high-profile environment and is comfortable interacting with senior business leaders, government officials, policymakers, board members, and other key stakeholders. Experience on Capitol Hill, government affairs, or a similarly fast-paced legislative or public policy environment is strongly preferred.

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This role requires exceptional judgment, discretion, organizational awareness, and the ability to anticipate needs before they arise. The successful candidate will be equally comfortable managing the details of a constantly changing calendar and stepping back to understand the broader context of the CEO's priorities, relationships, and upcoming engagements.

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Key Responsibilities

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• Manage and maintain the CEO's complex and frequently changing calendar, including internal and external meetings, calls, appointments, events, and other commitments.
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• Serve as a strategic gatekeeper, appropriately prioritizing competing requests based on urgency, organizational priorities, relationships, and the CEO's objectives.
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• Anticipate scheduling conflicts and proactively develop solutions and alternatives.
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• Prepare the CEO for meetings, events, calls, and external engagements by compiling concise briefing materials, background information, agendas, participant information, relevant correspondence, and key discussion points.
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• Track commitments, decisions, and action items arising from meetings and ensure appropriate follow-up.
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• Draft and edit emails, letters, memos, meeting notes, and other correspondence on behalf of the CEO.
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• Manage incoming requests and communications, determining priority and appropriate next steps.
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• Plan and manage detailed travel arrangements, including air travel, ground transportation, accommodations, itineraries, and related logistics.
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• Prepare and process expense reports accurately and in a timely manner.
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• Coordinate logistics and materials for Board of Directors and executive leadership meetings, including scheduling, agendas, meeting materials, and follow-up.
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• Maintain records, meeting materials, and confidential executive documents in an organized and accessible manner.
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• Assist with presentations, reports, special projects, and executive-level initiatives as needed.
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• Manage the CEO's contacts, files, records, expenses, and other administrative requirements.
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• Support special projects and organizational initiatives requiring coordination across multiple departments or external stakeholders.
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Qualifications

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• 3+ years of progressive Executive Assistant, Scheduler, or similar experience, preferably supporting a senior executive or senior government leader, or other high-level executive.
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• Experience on Capitol Hill, public policy, or a similarly fast-paced legislative environment strongly preferred.
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• Experience in a technology or SaaS company preferred.
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• Demonstrated experience managing complex, high-volume executive calendars with frequently changing priorities.
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• Exceptional written and verbal communication skills, including the ability to draft polished executive correspondence.
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• Excellent organizational skills and extraordinary attention to detail.
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• Ability to manage multiple competing priorities and remain calm, flexible, and solutions-oriented under pressure.
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• Advanced proficiency with G-suite and Microsoft Office.
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• Bachelor's degree preferred; equivalent relevant professional experience will also be considered.
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