Administrative & Communications Assistant (Part-time, located in Minnesota) Opens in a new tab

Administrative & Communications Assistant Reports To: Program Manager Salary Range: $25 - $30, 15 - 20 hours per week FLSA Status: Nonexempt Location: Primarily Remote (Minnesota) Position Summary The Administrative & Communications Assistant provides proactive administrative support to the Program Manager and Families Rising Minnesota staff by assisting with day-to-day operations, communications, event logistics, and office administration. This position helps ensure statewide programs and events run smoothly by providing administrative support for scheduling, communications, data entry, registration, reporting, and organizational systems while ensuring a positive and responsive experience for caregivers, professionals, partners, and community members. The Administrative & Communications Assistant provides logistical, communications, and administrative support that helps staff successfully deliver statewide programs and services. The position does not supervise staff or manage programs, but plays an essential role in supporting the daily operations of Families Rising Minnesota. The successful candidate is highly organized, detail-oriented, self-motivated, and able to manage multiple priorities while consistently meeting deadlines. They demonstrate initiative, exercise sound judgment, provide excellent customer service, and are comfortable working both independently and as part of a collaborative remote statewide team. Primary Responsibilities This is an administrative support position. The Administrative & Communications Assistant provides proactive administrative support to the Program Manager and Families Rising Minnesota programs, helping ensure the efficient delivery of statewide services and daily operations. Responsibilities include, but are not limited to, the following: Administrative Support Provide administrative support to the Program Manager and Families Rising Minnesota staff. Maintain calendars, shared documents, electronic files, templates, and administrative records. Prepare agendas, presentations, meeting materials, training resources, and other organizational documents. Serve as the first point of contact for caregivers, professionals, and community partners by responding to routine phone calls and emails, providing general information, and directing inquiries to the appropriate staff member. Monitor shared organizational email accounts and ensure inquiries are routed and responded to in a timely manner. Assist with purchasing office and program supplies and perform other administrative duties as assigned. Communications Support Provide administrative support for organizational communications by: Creating flyers, graphics, newsletters, presentations, and other communication materials using Families Rising Minnesota branding and templates. Scheduling social media posts and email communications. Preparing recurring communications for support groups, trainings, and events, including registration confirmations, reminder emails, follow-up communications, and evaluation requests. Assisting with website updates and maintaining consistent branding across communication materials. Drafting, editing, and proofreading communications for review by leadership. Program, Event & Reporting Support Provide administrative support for statewide programs, trainings, conferences, support groups, webinars, retreats, and special events by: Preparing registration pages and participant communications. Scheduling Zoom meetings and webinars. Monitoring registrations, attendance, evaluations, and participant records. Preparing participant materials, certificates, event supplies, and meeting resources. Entering and maintaining program data, supporting grant reporting, and assisting with reimbursement, payment tracking, and other administrative processes. Assisting staff with event preparation, logistics, and follow-up before, during, and after events. Office Operations Although this position is primarily remote, the Administrative Assistant is expected to work from the Families Rising Minnesota office a minimum of four days each month to support routine office operations. Responsibilities include: Answering office phone calls and processing mail. Preparing mailings, shipments, and program materials. Maintaining office and program supplies. Supporting general office organization and administrative needs. Performing other duties as assigned to support the efficient operation of Families Rising Minnesota. Qualifications Required Qualifications Associate’s degree in business administration, communications, nonprofit management, marketing, or a related field preferred. An equivalent combination of education and relevant administrative experience will be considered. One to three years of administrative support experience preferred. Strong organizational skills with the ability to manage multiple priorities while meeting deadlines. Demonstrated ability to manage multiple projects simultaneously while maintaining accuracy and attention to detail. Excellent written and verbal communication skills. Proficiency with Google Workspace, Microsoft Office, Zoom, and standard office technology. Ability to learn and utilize organizational databases and technology systems. Ability to maintain confidentiality and exercise sound judgment. Ability to work independently while collaborating effectively with a remote team. Commitment to the mission and values of Families Rising Minnesota. Preferred Qualifications Experience in a nonprofit, education, human services, or community-based organization. Experience creating flyers, graphics, or marketing materials using Canva or similar software. Familiarity with social media platforms and email marketing tools such as iContact, Mailchimp, Constant Contact, or similar platforms. Experience supporting trainings, meetings, conferences, or community events. Experience with website content management systems is a plus. Skills & Attributes The successful candidate will demonstrate: Strong organizational, time management, and project coordination skills. Exceptional attention to detail and accuracy. The ability to prioritize competing responsibilities while consistently meeting deadlines. Initiative and the ability to work independently with minimal supervision. Excellent customer service and interpersonal skills. Strong written communication, editing, and proofreading skills. Flexibility and adaptability in a fast-paced environment. Professionalism, discretion, and sound judgment when handling confidential information. Proficiency with technology and the ability to quickly learn new software and systems. Additional Information Work Location This is a part-time, nonexempt, primarily remote position. Employees must reside in Minnesota and be available to report to the Families Rising Minnesota office a minimum of four days each month to support routine office operations. Occasional evening and weekend hours may be required to support trainings, conferences, and special events. Employment is contingent upon completing required background checks, including child protective services and sex offender registry screenings. Families Rising offers a competitive benefits package that includes health insurance, paid time off (PTO), paid holidays, and additional paid office closures throughout the year. About Families Rising Founded in 1974, Families Rising (formerly the North American Council on Adoptable Children) is a nonprofit organization dedicated to improving the lives of children, youth, and families impacted by foster care, adoption, and kinship care. Families Rising Minnesota provides education, peer support, advocacy, and statewide programming for adoptive, foster, and kinship families across Minnesota. Through support groups, trainings, conferences, family events, and one‑on‑one support, we help caregivers build connections, strengthen families, and access the resources they need to thrive. We are a small, collaborative team that values flexibility, creativity, compassion, and a shared commitment to supporting Minnesota’s adoptive, foster, and kinship families. #J-18808-Ljbffr Families Rising