Database Coordinator

AI & Data Studio Coordinator Position Summary Under the direction of the Director of Open Scholarship and Data Services (OSDS) and in close coordination with the Director of Academic Engagement, the AI & Data Studio Coordinator manages the UGA Libraries’ AI & Data Studio by providing essential operational and programmatic leadership. The AI & Data Studio is a dynamic, interdisciplinary space where students, faculty, and researchers come to explore AI tools, work with data, and engage with each other to enhance their knowledge and understanding. The Coordinator supports public services and programming by overseeing the development, implementation, and ongoing management of the AI & Data Studio, ensuring alignment with campus needs, coordinating outreach and educational events, and providing continuous support to enhance AI literacy and user engagement. Serves as the operational spine of the Studio, ensuring it functions as a coherent, welcoming, and well‑run environment for everyone who walks through the door. Core responsibilities span space and logistics management, cross‑program coordination, working collaboratively with Libraries Marketing & Communications, and oversight of the AI Ambassadors peer support program. Minimum Qualifications Bachelor’s degree in a related field or equivalent. Preferred Qualifications 1 or more years of experience in an academic library, higher education, or research environment. Knowledge, Skills, Abilities and/or Competencies Strong organizational skills with demonstrated ability to manage multiple priorities, stakeholders, and deadlines simultaneously. Excellent interpersonal and communication skills, with a service orientation and ability to work collaboratively across teams. Comfort supervising student employees or volunteers, or demonstrated potential to do so effectively. Ability to work across organizational units or support multiple supervisors or stakeholders. Comfort with technology and genuine willingness to learn new tools and platforms. Ability to work both collaboratively and independently in a dynamic, team‑oriented environment. Familiarity with AI tools, data literacy concepts, or digital scholarship. Proficiency with scheduling software, content management systems, or project management tools. Interest in and enthusiasm for the mission of academic libraries and the evolving role of technology in education and research. Familiarity with event coordination, marketing support, or communications. Duties/Responsibilities Space & Operations Management Manages the operations of the AI and Data Studio by shaping the services offered, setting priorities, and troubleshooting issues as they arise. Manages reservations, scheduling, and logistics for AI & Data Studio spaces, including consultation rooms, workshop areas, maker spaces, and collaborative workspaces. Serves as the primary point of contact for Studio visitors, orienting users to available resources, equipment, and services from both library teams. Maintains Studio equipment, supplies, and technology resources in coordination with Libraries IT and facilities staff. Develops and maintains operational procedures, signage, and user‑facing guides for Studio spaces and tools. Manages Studio usage data across both teams’ programs and services, and compiles regular reports to inform strategic planning, assessment, and improvements. Coordinates distribution of access to premium licenses for events, workshops, and programming. Cross‑Team Workshop & Program Coordination Collects and organizes workshop, program, and event information from librarians and staff across both OSDS and Academic Engagement, ensuring accuracy and completeness for promotional purposes. Serves as the primary liaison between the Studio and UGA Libraries Marketing & Communications, submitting workshop details, promotional copy, and scheduling information on behalf of both teams. Maintains a unified Studio calendar, coordinating across both teams to ensure balanced, complementary programming and avoid scheduling conflicts; mediates reservation requests from non‑library departments/units on campus. Manages logistics for all Studio programs and events—room setup, technology preparation, registration management, and participant communications—regardless of which team is delivering the program. Assists with the collection and compilation of assessment data following workshops and programs, supporting both teams’ reporting needs. AI Ambassadors Program Develops and directs the AI Ambassadors Program by recruiting, hiring, training, and supervising a team of undergraduate students who provide peer-to-peer support to fellow students navigating AI tools, data resources, and Studio services across both library teams. Provides ongoing coaching and leadership to Ambassadors, facilitating regular team meetings and professional development opportunities. Coordinates with Academic Engagement faculty to build AI literacy and capacity skills with Ambassadors, developing and delivering workshops, creating instructional materials, and partnering with faculty on projects. Develops and maintains training materials, protocols, and service guidelines for AI Ambassadors, drawing on input from librarians. Schedules and coordinates Ambassador shifts, ensuring appropriate coverage during peak Studio hours and for key programs. Tracks program metrics and compiles impact reports to inform planning, assessment and improvements. Communication & Outreach Support Maintains and updates Studio‑facing web content including applications that manage reservations and appointment bookings. Writes and develops content for Studio promotional materials—flyers, email announcements, digital content—that reflect the programming and events. Represents the Studio at library and campus events, orientations, and fairs, serving as a knowledgeable ambassador for both teams. Monitors and responds to Studio inquiries, routing questions to the appropriate team or library contact as needed. EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. 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