HUMAN RESOURCES SPECIALIST IV ~ RECRUITMENT and HR OPERATIONS - Rolling Interviews until filled

The North Penn School District seeks to develop a community that values and adapts to diversity. We strive to acknowledge, respect, understand, and celebrate the dynamics of racial and cultural differences. Through the development of culturally proficient staff, the establishment of structures that promote equitable opportunities, and partnerships with families and students, our School District will create an environment of respect where all members of the school community are empowered to learn, grow, and appreciate one another. We look forward to your interest! Human Resources Specialist IV ~ Recruitment & HR Operations Reports To Director of Human Resources and HR Supervisor Takes Direction From Secondary Principal and Administrator of Secondary Education and Renovation Schedule/Calendar 8 hours/day 40 hours/week 261 days/year Summary Under the direction of the Director of Human Resources, the Human Resources Specialist Recruitment & HR Operations manages district-wide, full-cycle strategic recruitment and candidate sourcing across all employee groups while performing Human Resources operational functions. This position combines recruitment, marketing, and candidate engagement with core Human Resources responsibilities, including personnel records management, certification/license compliance, collective bargaining support, classification reviews, employee onboarding, and mandatory training administration. The Human Resources Specialist Recruitment & HR Operations collaborates with district leadership and administrators to build diverse talent pipelines, optimize Human Resources software systems, ensure regulatory compliance, and support employee relations. Out-of-county and out-of-state travel is required to represent the district at strategic recruitment events. Essential Functions Collaborates with the Director of Human Resources to analyze staffing needs, research K12 sourcing trends, and implement comprehensive recruiting plans to attract a diverse, high-performing workforce reflecting district demographics, shortage areas, and high-needs roles. Actively sources qualified applicants using digital tools (LinkedIn Recruiter, Indeed, Handshake) and maintains strategic pipelines by cultivating partnerships with colleges, trade schools, diversity organizations, and community programs. Designs recruitment programs, collateral, promotional media, displays, and videos; posts vacancy advertisements across various platforms and social media to build district brand awareness. Strategically plans, hosts, and represents the district at local, regional, and national job fairs, district-wide recruitment events, and targeted school/department hiring events (in‑person and virtual). Serves as the primary recruitment and staffing contact for school and department administrators, reviewing job requisitions for accurate classification alignment and compliance with district standards. Ensures a positive candidate experience by communicating promptly, setting clear expectations, and maintaining consistent engagement throughout the hiring lifecycle. Leads candidate prescreening, application reviews, credential/licensure checks, and phone/virtual interviews; guides interview committees on assessment tools, interview protocols, and equitable selection practices. Recommends salary placement, determines hiring approvals, and prepares formal offer letters in alignment with district compensation structures and collective bargaining agreements. Conducts pre‑employment background checks, reference checks, and state criminal history record clearances (Act 114, Act 34, Act 151), tactfully handles non‑clearance communications, and coordinates the full onboarding process for all new hires. Maintains, tracks, and analyzes recruitment, retention, and applicant flow metrics (e.g., time‑to‑fill, advertising ROI) within the ATS and database to predict staffing activity and continuously optimize sourcing strategies. Utilizes HR software platforms, including Frontline (Recruiting & Hiring, Central, Professional Growth), PowerSchool eFinance, and BoardDocs. Maintains confidential personnel records, including salary data, disciplinary files, performance documents, and furlough lists. Verifies, tracks, and monitors Pennsylvania Department of Education (PDE) certification compliance, tenure, and mandatory state requirements (Act 126, Act 45, Act 48, Act 168). Compiles and submits state and federal personnel reports, audits, and surveys (e.g., PIMS reporting, staff assignment files, EEOC surveys). Updates and maintains HR web pages and digital portals for recruitment and departmental communications. Assists management in gathering, compiling, and analyzing hiring, retention, turnover, and salary data to support collective bargaining proposals and strategies. Compiles, documents, and prepares official management responses to employee grievances. Participates in classification reviews and updates job descriptions to establish appropriate compensation grades and salary bands for new or updated positions. Prepares, tracks, and submits personnel actions, new hires, resignations, retirements, leaves, and board action items for official Board Agendas. Provides cross‑functional coverage and daily operational support across the HR department, collaborating closely with Payroll, Benefits, and school administrators. Performs other assigned duties. Education And/or Certification Required Bachelor's degree in Human Resources, Business Administration, Communications, Marketing, Advertising, or a related field. Possess a valid PA Driver's License?. Valid ID to travel, including Real ID or passport. Experience Needed Three (3) or more years of experience independently managing high volume, full‑cycle recruitment, including a minimum of two years recruiting within a K12 school district, preferred. Demonstrated success in filling hard‑to‑fill or specialized roles. Proven track record of managing multiple complex projects and timelines simultaneously. Human Resources experience in a public school district or government organization, preferred. Experience establishing university partnerships. Working experience in a unionized environment, preferred. Knowledge Of HRIS, preferably in Frontline, eFinance, and Boarddoc. Media and community relations, including identifying and capturing a target audience. Google and all associated functions: email. calendar, docs, sheets, slides, etc. Human resources practices, preferably in a school district setting. Basic statistics. Basic principles and terminology of employment selection, position classification, and salary administration. Pennsylvania Department of Education certification information and processes. Recordkeeping and record retention practices. Equal employment recruitment procedures. Requisite Skills HRIS software operation; Recruiting software; advanced computer and computer application skills; Must have software proficiency with the application that the District uses, specifically knowledge of Google and all associated functions: email, calendar, docs, sheets, slides, etc Excellent oral and written communication skills in English. Effectively delivering information in person, by phone, and in writing in a timely and effective manner. Preparing and maintaining accurate records. Planning and managing projects. Applying assessment instruments. Data analysis. Promoting activities and/or events. Excellent organizational skills and detail‑oriented. Excellent interpersonal skills focused on customer service. Excellent problem‑solving and math skills. Must maintain strict confidentiality of sensitive information. Self‑directed, working part of the day with no supervision. Flexibility to adjust and accommodate interruptions. Ability To Exercise independent judgment. Work independently and cooperatively; exercise judgment and creativity; organize work; set priorities; and meet deadlines. Use data to evaluate activities for maximum effectiveness. Multitask and handle a large volume of entries. Complete work accurately and in a timely manner with attention to detail. Be flexible and succeed in a sometimes high‑energy, demanding environment. Establish effective working relationships at all levels of the organization and with others. Maintain a high level of discretion and confidentiality regarding district and employee information. Use computers with Google Suite, database, and spreadsheet software. Compile, analyze, and compute data accurately and use critical judgment in the evaluation of data, reports, and other materials. Apply concepts and make valid analyses and comparisons. Self‑initiate and willingness to learn new skills and challenge oneself. Travel among district locations, throughout the county, out of county, and out of state. Supports the day‑to‑day HR services as needed. Supports a culture of inclusion, diversity, and equity. ADA Compliance Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position. Physical Requirements Choose one of the following. Sedentary ? Light work ? Medium work Heavy work ? Very heavy work Physical Requirements Sedentary: involves sitting most of the time. Incumbents should be able to exert up to 10 lbs of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or move objects. Light work: If the use of arm and/or leg control requires exertion of forces greater than that for sedentary work and the individual sits most of the time, the job is rated for light work. The incumbent should be able to exert up to 20 lbs of force occasionally, and/or up to 10 lbs of force frequently, and/or a negligible amount of force constantly to move objects. Medium work: The incumbent should be able to exert up to 50 lbs of force occasionally, and/or up to 20 lbs of force frequently, and/or 10 lbs of force constantly to move objects. Heavy work: The incumbent should be able to exert up to 100 lbs of force occasionally, and/or up to 50 lbs of force frequently, and/or up to 20 lbs of force constantly to move objects. Very heavy work: The incumbent should be able to exert in excess of 100 lbs of force occasionally, and in excess of 50 lbs of force frequently, and in excess of 20 lbs of force constantly to move objects. #J-18808-Ljbffr North Penn School District