Administrative Assistant II

Administrative Assistant II

The Administrative Assistant II provides advanced administrative support to the department and key team members by performing a wide range of complex clerical, organizational, and communication tasks. This role involves managing multiple schedules, overseeing office systems, and coordinating various aspects of daily operations. The Administrative Assistant II is responsible for overseeing office projects, maintaining confidential documents, preparing reports, and ensuring the office runs efficiently.

This position requires a higher degree of independence, multitasking, and problem-solving, contributing to the overall productivity of the team and department. Supervision received is general in nature using established procedures and general objectives and limited to problems or unusual conditions. Works both independently and with staff in a teamwork approach. Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose.

Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures. Required Education & Experience: High school diploma or equivalent and three (3) years of office experience. Knowledge, skills, and abilities include excellent communication and interpersonal skills, with emphasis on strong organizational skills. Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions. Ability to respond professionally to inquiries, complaints and information from various stakeholders. Experience utilizing record keeping and experience with document maintenance, retention and organization protocols. Ability to overcome obstacles by engaging internal and external resources. Ability to complete projects in a higher education setting. Ability to work in a fast-paced environment. Ability to communicate effectively through both oral and written means. Ability to establish, collaborate and maintain effective work relationships with students, faculty, staff, representatives of outside agencies, educational institutions, and the general public. Ability to convey an image of professionalism and dedication in work related activities. Ability to work with culturally diverse student and employee populations. Proficiency in the use of computers and software specific to position, including spreadsheets and Google Suite. Ability to successfully work independently.

This is a full-time, in-person position (minimum 38.75 hours per week) based primarily at the Oak Creek campus. Schedule may vary, typical hours are 8a-4p Monday through Friday. Salary pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal salary equity, and a review of the applicant's employment and educational background as listed on the job application.

Complete the Employment Application. An incomplete application will not be considered or reviewed. Interviews Applicants should complete a one-way virtual interview via the provided link. Selected candidates will be contacted for a in-person Interview. The interview link is active and time-sensitive. Spark Hire interviews must be submitted on or before 6/18/2026, 11:59 PM. Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at View phone number on click.appcast.io (Wisconsin Relay System: 711) or email View email address on click.appcast.io.