Administrative Assistant - Commercial Real Estate

Job Description

Job Description

Administrative Assistant – Commercial Real Estate / Property Management

Job Type: Full-Time, In-Office
Salary: $42,000–$52,000 annually

About Our Company

We are an established commercial real estate development and property management company located in Flint, Michigan with over 32 years of experience, managing commercial properties throughout the United States.

We are seeking a highly organized, dependable, and motivated Administrative Assistant to work directly with our Director of Property Management and corporate management team.

This is an administrative and secretarial support position requiring someone who can think independently, anticipate needs, take initiative, and follow through on assignments without constant supervision.

Key Responsibilities

·         Coordinate and track property maintenance requests, service tickets, and work orders.

·         Assist with vendor communications, scheduling, purchasing, invoice review, and follow-up.

·         Support property managers with maintenance, inspections, and service coordination.

·         Track property expenses, utility invoices, and accounting records.

·         Provide administrative support for renovation, construction, and improvement projects.

·         Communicate professionally with commercial tenants, vendors, and management.

·         Maintain organized files, reports, schedules, and project documentation.

·         Assist with emergency maintenance and service coordination.

·         Monitor outstanding assignments and proactively follow up to ensure timely completion.

·         Provide general administrative and secretarial support to senior management.

Qualifications

·         Prior administrative or executive assistant experience preferred.

·         College 2 year degree or equivalent.

·         Excellent organizational skills with strong attention to detail.

·         Self-starter capable of anticipating needs and working independently.

·         Strong written and verbal communication skills.

·         Proficient in Microsoft Word, Excel, Outlook, and general office applications.

·         Ability to manage multiple responsibilities and prioritize competing deadlines.

·         Comfortable working with invoices, spreadsheets, and basic accounting information.

·         Strong problem-solving skills and sound judgment.

·         Professional, reliable, and committed to completing assignments.

·         Commercial real estate, property management, construction, or accounting experience is a plus, but not required.

What We Offer

·         Competitive annual salary of $42,000 – $52,000.

·         Established company with over 30 years of experience.

·         Professional, supportive, team-oriented office environment.

·         Direct involvement with company leadership.

·         Opportunities for professional growth and advancement.

·         Complimentary daily lunch and parking.

·         Attractive corporate high-rise office environment in downtown Flint.

The Ideal Candidate

We are looking for more than someone who simply completes assigned tasks. The ideal candidate is someone who recognizes what needs to be done, stays organized, follows through on details, and takes pride in helping an office run efficiently.

If you are a proactive, detail-oriented administrative professional who enjoys taking responsibility and being an important part of a team, we encourage you to apply.

Commercial Real Estate Management / Development Company with assets throughout the United States servicing private and government tenants.

Company Description

Commercial Real Estate Management / Development Company with assets throughout the United States servicing private and government tenants.