Employment Services & Recruiting Personnel Officer

Job Description

To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to manage the departments professional staff hiring and recruiting process.

Job Duties

• Manage the professional staff hiring process for the Division Commander.
• Maintain professional staff applicant files and ensure applicants are provided for vacancies including active recruiting efforts both outside and within the Department.
• Manage new employee orientation for professional staff positions.
• Manage the professional staff mentoring program.
• Manage offer letters with professional staff promotion process when applicable.
• Provide information to and regularly communicate with commanders regarding professional staff promotions as necessary.
• Compile and distribute applications to division commanders for review of qualifications and selection of applicants for hiring process.
• Advertise all professional staff vacancies within the Department. Coordinate selection process of applicants for the interview process.
• Set up interviews in coordination with the Chair of the interview committee. Provide interview instructions and forms.
• Set up and/or administer tests as required.
• Correspond with applicants throughout the selection process for professional staff vacancies.
• Serve on interviews and other committees when assigned.
• Disseminate information regarding employment opportunities requirements vacancies and the promotions process for Department personnel.
• Contact local and regional educational facilities to coordinate recruiting activities.
• Recruit professional staff applicants for positions that are difficult to fill.
• Initiate background investigations for prospective employees including conducting the credit history inquiry and Criminal Justice Institute Registry searches.
• Keep current on applicable Federal and State laws and regulations pertaining to employment practices i.e. Equal Employment Opportunity Affirmative Action and Americans with Disabilities Act.
• Evaluate background investigations and make recommendations to supervisors and Chief of Staff.
• Confirm and edit job descriptions for Department personnel and formulate special requirements for certain positions.
• Maintain or provide updates for official Department database for professional staff job descriptions.
• Interpret rules and regulations related to civilian hiring and professional staff employees.
• Counsel Department employees on career opportunities.
• Develop new systems and procedures into workable programs.
• Complete special projects as assigned.
• Purge applications on a routine basis.
• Assist the Executive Secretary of the Personnel Board.
• Act as liaison to the State Personnel Department regarding the professional staff application process.
• Manage contract proposals and renewals including negotiation and recommendations to the Primary Staff.
• Perform other duties as required.

Job Qualifications

• Ability to maintain confidentiality.

• Experience in personnel or administrative management.

• Advanced computer skills.

• Basic accounting skills.

• Ability to conceptualize ideas into writing.

• Must be able to plan and organize lengthy and technical processes.

• Ability to maintain strict confidentiality.

• Ability to make decisions exercise sound judgment and delegate work flow.

• Ability to interpret and apply rules regulations and guidelines.

• Ability to work under pressure and successfully function in a stressful environment.

• Ability to function independently.

• Ability to communicate effectively both verbally and in writing.

• Must be able to proofread documents with accuracy.

• Must be able to work with minimal supervision prioritize work and meet deadlines.

Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of their high school transcript or GED certificate any college transcripts technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested please email the documents to and indicate your name and the position for which you have applied when forwarding all attachments.

Required Experience:

Unclear Seniority