Office Services // Back Up Receptionist

Job Description

Job Description

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

Responsibilities

• Stock and maintain kitchen, coffee/snack bar, and conference room supplies
• Clean and reset conference rooms between meetings
• Load, unload, and maintain the dishwasher; clean the kitchen daily and after firm luncheons
• Stock and maintain the women’s restroom, including feminine hygiene products
• Clean out office refrigerator every Friday
• Ensure new employee offices are fully cleaned, stocked, and prepared (supplies, backpack, workspace setup)
• Serve as backup receptionist, covering the front desk during lunch hours, PTO, or other absences
• Greet clients, answer and route calls, and maintain professional front-desk operations
• Pick up, sort, and distribute daily mail; scan/email mail items as needed
• Distribute incoming packages (UPS/FedEx) to secretaries
• Assist attorneys, paralegals, and secretaries with mail-outs
• Provide copying support for attorneys, paralegals, and secretaries
• Assist with miscellaneous projects and ad hoc tasks as assigned

Experience

• Prior office services, administrative, or receptionist experience (law firm experience a plus).
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication skills; professional and courteous demeanor.
• Ability to lift/move supplies and packages (reasonable weight).
• Proficiency with office equipment (copiers, scanners, postage machines).
• Reliability and punctuality—must be present in office Monday–Friday.
• Familiarity with mail handling, shipping platforms, and conference room management.
• Ability to anticipate office needs and take initiative without close supervision.

Benefits

• Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
• 10 company holidays + 4 early release days
• 16 PTO days
• Hybrid schedule (3 days/week in office, 2 days/week at home)
• 401k + firm match based on previous year revenue. Historically we have matched 25% up to 6% of the employee contribution
• Discretionary year end bonus
• Employee referral bonus ($2000 - $4000)

Compensation is commensurate with years of experience

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.