Campus Recreation Coordinator (Personal Training Coordinator) - Recreation Fitness Services

Campus Recreation Coordinator (Personal Training Coordinator) - Recreation Fitness Services

Hiring Department : Recreation Fitness Services

Location : Chicago, IL USA

Requisition ID : 1040925

FTE : 1

Work Schedule : Monday - Friday, 8:00AM - 5:00PM

Shift : Days

# of Positions : 1

Workplace Type : On-Site


Posting Close Date : Extended until June 8, 2026

Salary Range (commensurate with experience): $48,000.00 - 55,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Personal Training Coordinator is responsible for administering all aspects of the personal training program including designing and customizing personalized training programs for clients and tracking clients' fitness progress at any RecWell facility, developing new programs, teaching the personal training prep course, and maintaining program budget. Responsible for the administration and management of F45 Training. Development of extra help and student employees is also included within the responsibilities of the position.

Duties & Responsibilities:

Administration

• Serve as the primary point of contact for prospective clients, assessing general physical readiness, identifying goals and needs, and directing them to appropriate programs or staff.
• Oversee the organization and confidentiality of all client records, ensuring compliance with HIPAA and departmental privacy standards.
• Maintain strong client relationships by gathering feedback, providing updates on program progress, and supporting individualized training plans.
• Communicate with clients' physicians or healthcare providers when appropriate and ensure secure management of medical documentation.
• Plan, prepare, and manage program budgets, including income projections, expense monitoring, and year-to-year financial comparisons to support strategic decision-making.
• Ensure proper maintenance and inventory of all program equipment and supplies, including F45 equipment and studio spaces.
• Actively support departmental and university-level strategic planning initiatives, with particular emphasis on student learning and assessment outcomes.
• Assist the Senior Director with annual reporting processes, contributing data, analysis, and narrative related to strategic initiatives, program impacts, and operational outcomes.
• Prepare management reports and provide administrative data, analysis, and support for grants or other external funding opportunities.

Staff Management

• Recruit, hire, train, and develop staff to ensure a qualified and engaged team capable of meeting program objectives and adhering to RecWell policies and standards.
• Manage staffing and scheduling to meet demand, including coverage for evenings, weekends, and holidays.
• Provide and maintain a comprehensive onboarding process that prepares new employees for their roles, responsibilities, and workplace expectations.
• Enforce RecWell regulations and policies while supporting staff in consistently upholding them during daily operations.
• Lead and administer staff meetings and in-service training to enhance team communication, professional development, and performance quality.
• Contribute to the creation and improvement of policies, programs, and procedures that strengthen departmental operations and service delivery.
• Plan, assign, and review staff responsibilities to ensure team goals, program needs, and service expectations are met efficiently.
• Monitor and track required certifications for personal trainers, F45 coaches, and other staff to ensure ongoing compliance with safety and professional standards.

Promotion

• Collaborate with Marketing to create promotional materials-including posters, fliers, social media content, and videos-that highlight programs and educate students on fitness, health, and wellness.
• Propose, plan, market, and help host special fitness and wellness events that engage the campus community and support departmental goals.
• Maintain accurate, up-to-date program information on the website and ensure content aligns with current branding and messaging standards.
• Demonstrate strong customer-service skills with professional phone and email communication to support participants, clients, and campus partners.
• Support and drive financial objectives by helping optimize program offerings, maximize participation and capacity, and contribute to overall revenue and margin growth.

Personal Training and F45 Training

• Ensure staff conduct confidential client consultations, review assessment results, develop individualized training programs, and establish appropriate session schedules.
• Oversee the quality of program design by ensuring trainers understand client goals, create safe and effective exercise prescriptions, and make evidence-based progression decisions.
• Observe and evaluate trainers' coaching skills, including proper exercise demonstration, client technique monitoring, cueing, and instruction on breathing and exertion levels.
• Ensure accurate and complete documentation of all training sessions, client notes, and progress tracking in the required systems.
• Maintain a safe training environment by monitoring equipment condition, enforcing fitness area policies, and ensuring staff respond appropriately to emergencies or unsafe situations.
• Ensure all trainers maintain required certifications and follow established professional and customer-service standards.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. Any one of the following, from the categories below:
   1. Master's degree in a field relevant to the position (e.g., Kinesiology, Sports Management, Exercise Science, Recreation, or closely related field)
      OR
   2. Final semester or completed Graduate Assistantship with campus recreation or similar department performing duties for two (2) academic years consistent in area of specialization inherent to the position. *
      OR
   3. Bachelor's degree in a field relevant to the position (e.g., Kinesiology, Sports Management, Exercise Science, Recreation, or closely related field)
      AND
      One (1) year (12 months) of work experience in the promotion, design, development, and/or administration of recreational programs.
      OR
   4. 4 years (48 months) of work experience in promotion, design, development, and/or administration of recreational programs, intercollegiate athletics, campus recreation, park district or similar organization that provides similar program.
   
   2. Accredited National Personal Training Certification

*Note: Students in the final semester of a Master's Degree program, may be allowed to complete a credential examination and will receive full consideration, including being interviewed. An offer may be extended with understanding that proof of degree based on institution is provided to the employing institution Human Resources Office at least two weeks before the proposed start date.

**Note: Newly hired employees may be required to obtain and/or maintain certifications in American Red Cross, CPR/AED/First Aid and Blood Borne Pathogens and similar certifications.


Preferred Qualifications:

• Mental Health FA

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.