Recruiting Coordinator

Recruiting Coordinator

Industry: Entertainment

Location: West Los Angeles, CA (Onsite 3 Days/Week)

Duration: Temp, potentially Temp-to-Hire (3-6 Months)

Pay: $26-$27/hour

Our agency is partnering with a well-established company in the entertainment industry to hire a Recruiting Coordinator to support their growing Talent Acquisition team. This role is heavily administrative and coordination-focused, ideal for someone who thrives in detail-oriented, process-driven environments and enjoys supporting onboarding and candidate logistics.

This opportunity begins as a temporary assignment with strong potential for conversion based on performance and business needs.

Position Overview:

The Recruiting Coordinator will play a critical role in supporting recruitment operations, interview logistics, onboarding coordination, and candidate communication. This is a high-volume environment where organization, follow-through, and professionalism are key.

The ideal candidate enjoys being behind the scenes, ensuring processes run smoothly, documentation is accurate, and new hires feel supported throughout onboarding.

Key Responsibilities:

Interview & Scheduling Coordination

• Coordinate and schedule high volumes of phone, virtual, and onsite interviews
• Manage complex calendars across recruiters and hiring managers
• Send interview confirmations, prep materials, and follow-up communications

Administrative & ATS Support

• Maintain accurate candidate records in Workday (or similar ATS)
• Track interview stages and update candidate statuses
• Post job openings and support the administrative aspects of full-cycle recruiting

Onboarding & Pre-Employment Support

• Coordinate background checks and reference checks
• Assist with new hire paperwork and onboarding documentation
• Ensure smooth handoff from offer acceptance through start date
• Partner with HR to ensure compliance documentation is completed

Reporting & Process Support

• Create and update recruiting reports using Excel
• Develop presentations and recruiting updates in PowerPoint
• Support process improvements and documentation tracking

Candidate Experience

• Serve as a primary point of contact for candidates throughout the interview process
• Ensure timely communication and a professional, organized experience

Qualifications:

• 2+ years of experience in a Recruiting Coordinator or administrative talent support role, no full-cycle recruiting experience
• Strong administrative and onboarding coordination experience
• Workday or similar ATS experience strongly preferred
• Proficiency in Excel and PowerPoint
• Excellent organizational skills and ability to manage competing priorities
• Strong written and verbal communication skills
• Detail-oriented with strong follow-through