Accounts Payable Manager

Accounts Payable Manager The Accounts Payable Manager is responsible for managing the firm's accounts payable function, including the timely and accurate processing of vendor invoices, expense reimbursements, and related disbursements, and ensures compliance with applicable legal and regulatory requirements while supporting efficient operations and strong vendor relationships. The Accounts Payable Manager leads the AP team, collaborating with internal stakeholders across Finance, Procurement, HR, and Office Administration, and partners with practice group and business services leadership to address payment-related needs and complex situations. Essential Duties and Responsibilities Oversee the full accounts payable cycle, including invoice intake, coding, approval workflow, payment processing, and vendor maintenance. Ensure invoices are processed accurately and on time, in accordance with firm policies, contractual terms, and budget guidelines. Monitor AP aging, cash requirements, and payment runs and address any related issues as they arise; coordinate disbursement schedules (e.g., ACH, wire, checks). Maintain accurate vendor records, W-9/W-8 collection, and 1099 reporting for the firm. Oversee employee expense report review and reimbursement, ensuring compliance with firm travel & expense policies and client-related billing requirements. Ensure appropriate coding of costs to matters and proper capture of billable/non-billable expenses. Maintain a strong understanding of law firm financial structures (e.g., partner distributions, cost recoveries, client cost advances) and how AP impacts profitability and reporting. Establish, document, and enforce AP policies and procedures, including segregation of duties, delegated authority, and approval thresholds. Ensure compliance with internal controls, firm policies, ethical obligations, and relevant legal/regulatory requirements. Support internal and external audits by preparing schedules, responding to inquiries, and ensuring appropriate documentation and reconciliations. Monitor and mitigate risks related to fraud, duplicate payments, and vendor data integrity. Supervise, mentor, and develop the accounts payable team; provide ongoing training, coaching, and performance feedback. Foster a service-oriented, solution-focused culture that balances control and compliance with responsiveness to attorneys and business professionals. Collaborate with other Finance leaders (e.g., Billing, General Ledger, Payroll, Pricing) and operational leadership (e.g., Office Administrators, HR, IT, Procurement) to support firm initiatives. Assist with budgeting and forecasting related to vendor spend and AP-related cash flow. Proactively identifies issues, researches root causes, and recommends practical solutions. Maintain strict confidentiality of firm and client information. Knowledge, Skills, and Abilities Strong leadership and team management skills, with the ability to coach, develop, and motivate teams in high-volume, deadline-driven environments. Skilled in reconciling vendor statements and managing dispute resolution. Skilled in preventing and recovering duplicate payments. Proficient in accounts payable aging analysis and portfolio management. Ability to maintain a high degree of accuracy and thoroughness in reviewing payments, coding, and documentation. Meticulous attention to detail with strong analytical and problem-solving abilities. High level of integrity and professionalism. Strong commitment to client service, ethical conduct, and firm values. Exceptional written and verbal communication skills. Exceptional client service with strong interpersonal skills. Strong organizational, time management, and prioritization skills, with proven ability to perform under pressure and balance multiple competing priorities and deadlines. Ability to self-manage and work effectively in a remote, hybrid, and in-office environments. Ability to work independently and collaboratively as part of a team to support consistent, efficient workflows. Proficient in Microsoft Office, with advanced expertise in Excel. Education and or Experience Bachelor's degree in business administration, accounting, finance, or related field; or a combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position. Minimum five (5) years of accounting experience. Minimum three (5) years of leadership experience. Experience in Emburse and/or Aderant beneficial. Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience. Hiring Salary Range: $135,000.00 - $155,000.00 #J-18808-Ljbffr Troutman Pepper